Confluence Park Executive Board and

Technical Advisory Committee Agenda

Wednesday, November 16, 2011, 4:00 p.m.

435 N. Main, LaVerkin, Utah

4:00pm:  Meet at the La Verkin entrance to Confluence Park to see the progress on the parking lot.

Present: Bob Sandberg, Karl Wilson, Annette Kleinman, Clark Fawcett, Ray Justice, Richard Hirschi, Steve Meismer, Cameron Rognan, Doug Beecher, Kathleen Nielson, Katie Wilson

Bob Sandberg explained how the parking lot is designed and will look when it is finished.  There will not be power or culinary water.  He showed where the possible restroom will be located.

Kathleen Nielson showed everyone the perimeter trails and how the fencing will be laid out to keep parking off the grass.  There will be signage to for traffic flow.

Kathleen also explained where the kiosk will be placed and the direction it will face.  Sun and wind had to be considered in the placement of the kiosk.  It will have a gravel pad.  She passed out pictures of how the maps will be placed in the kiosk

Mayor Wilson mentioned a complaint that was softened when he educated the complainant to what was going on in Confluence Park.

The trails will be wide enough for pedestrians and horses to use.  There will be hitching posts available to the equestrians so they don't need to use the fencing to tie their horses to.

A $30,000 grant is being used to pay for the parking lot with an equal match.  Work done by Washington County and Hurricane City has been used towards that match.

The committee will have to decide on dispersed camping.  There will not be overnight camping allowed in the parking lot.

Left at 4:30pm.

Meeting reconvened at the La Verkin City Office at 435 N Main St, La Verkin at 4:45pm.

Present:

Board Members:

Karl Wilson              La Verkin City

Bob Sandberg           Washington County - HCP

Annette Kleinman     Toquerville City

Clark Fawcett            Hurricane City

Advisory:

Steve Meismer          Virgin River Program

Others:

Ray Justice               La Verkin City Council

Doug Beecher           La Verkin City

Cameron Rognan      HCP

Sarah Sampson         DFFSL

Richard Hirschi         La Verkin City

Kathleen Nielson      HCP - Grant writer

Katie Wilson             La Verkin City

1. Meeting Called to Order at 4:45pm

Trail Kreitzer and Lucy Ormond are unable to attend and are excused from the meeting.

2. Approve Minutes: October 19, 2011

Changes were requested on page 2 item C.  Bob clarified some wording and a name spelling was fixed.

Motion was made by Annette Kleinman to approve the minutes with the changes, second by Bob Sandberg.  Motion carried unanimously.

3. Bsiness:

A. Report on Projects - Bob Sandberg

1.      There are still several things left to do on the parking lot, but after a lot of time, it has finally been started.  The fence railing will be split or round rail.  There was a discussion of the type of wood to use for the railing.

2.      They have spent all of the initial restoration grant money on cutting back the Russian olive trees.

3.      Want to hold a public meeting to educate and inform the public about Confluence Park.  It needs to be widely advertised.  Those living on the edge over Confluence Park could be given notification of the meeting.  Invite experts to answer any concerns and questions and display the maps that will be on the kiosks.

4.      They have until October 2012 to spend the money for the new restoration grant and December 2012 for the restroom grant.

B. Kiosk Panels - Kathleen Nielson

1.      These were discussed a little on the field trip.  There will be 3 panels instead of 4.

2.      The Committee needs to figure out signage and order them.  Kathleen showed pictures of an example for the State Street sign.  They need permission from UDOT (Scott Snow) and the city.  She will bring a total list of signs at a later date.

3.      Kathleen just needs information from Steve.  She showed examples of pictures for the kiosk panels, hand-drawn and photos.  Cameron suggested cutting out the photos and give it an artificial feel.

4.      She will send out requests for quotes.

5.      Kathleen mentioned to the committee her concern for the restroom grant.  She wondered where they will come up with the $16,199.50 match.  Digging a hole will not be enough.  Maybe each of the four entities involved could cover it equally.  They need to be creative.  A city building permit will be needed.

C. Trail names - Bob Sandberg

1.      Cameron Rognan stated Lucy Ormond proposed "Basalt Trail" and "Access Road".  He put in Virgin River Trail stickers on today and recommended as possibilities "Mesquite Trail", "Spade Foot" and Steve recommended "Tortoise Track".

Bob read Lucy's email to the committee.

It was decided to move forward, with Lucy's approval, with "Basalt Trail", "Virgin River Trail", "Tortoise track", and "Confluence View".

The La Verkin side trail names will need to be considered soon.

There was a discussion of cancelling the December meeting and whether items can wait until January.  Kathleen believed the items could wait.

D. Discussion and possible direction concerning board make-up

1.      Mayor Wilson commented that there is a four member board now but that a five member board would be better.  He believes it would be more effective with someone from DWR to make a fifth board member to have an official say in matters instead of just advisory.  Steve agreed that the DWR would provide a good fifth member.  Clark Fawcett would also like having a fifth person.

Mayor Wilson recommended taking it to respective entities to see what it would take to change it (i.e. Interlocal agreement).  Kevin Bennett (La Verkin City Attorney) could do a majority of the legal work with the approval of the board and county.

4. Public Concerns for Board Consideration:

Mayor Wilson introduced Sarah Sampson from the Forestry Fire and State Lands.

5. Board members concerns - none

6. Motion was made by Bob Sandberg to adjourn, second by Annette Kleinman.  Motion was carried unanimously at 5:25pm.

Minutes taken by Katie Wilson.