Present: Mayor Karl Wilson; Council-members:  Ray Justice, Scott Stratton, Hugh Howard, Doug Beecher; Staff:  Kyle Gubler, Kevin Bennett, Chief Lloyd Watkins, Katie Wilson, Derek Imlay; Public:  Richard Hirschi, Randy Reeves, Brandon Stephenson, Robert Dietrich

A. Meeting Called to Order - Invocation and Pledge of Allegiance by Richard Hirschi

1.      Declarations of conflict of interest

2.      Agenda

3.      Minutes:  August 17, 2011 regular meeting minutes

4.      Review Invoices and Checks:  $ 91,143.21

1.      Planning Commission - no meeting

2.      Water Board - Mayor Wilson reported that Doug Gubler turned off the irrigation before the water got muddy.  There was a Water District Meeting today (Quarterly Administrative Control Board with the mayors).  Planning another regional line south from Sand Hollow.  The Lake Powell pipeline is still in progress.  La Verkin City has the most advanced system with SCADA.  The culinary water usage is close to the maximum.  Down about 6 million gallons a month since all the projects.  La Verkin is still working on agreements with WCWCD and Hurricane City is using a lot of water.

3.      Sewer Board - no one to report.

4.      Fire District - no one to report.  Mayor Wilson stated that the unified cooperative agreement is waiting on Hurricane City's response.

Robert Dietrich - He owns an investment rental property in La Verkin City.  He asked the Council why the irrigation water is part of the utility bill instead of on the property tax which is paid at the end of the year.  He explained his dilemma.  Mr. Dietrich would like to cancel all his utilities except the irrigation water since the house is empty.  He believes this would be beneficial to many people who do not want culinary, sewer or trash but would like to water their plants while their homes are empty.

Mayor Wilson tried to explain the agreement La Verkin has with the Bench Canal Company.  Mayor Wilson also explained the proper process for this complaint.  Mr. Dietrich needs to talk with the City Administrator who will put it on the Water Board agenda.  Kyle Gubler told Mr. Dietrich he will talk to him after the council meeting.

Kevin Bennett explained the need for this ordinance amendment.  The procurement or purchasing policy is loose and hard to understand as it is now.  It does not apply to used items but only to new.  It is costly to keep changing the ordinance.  This ordinance will make it more flexible and deletes most of the old verbiage and replaces it with one short section that states the City Council shall adopt by resolution that can be amended from time to time.

Kevin explained the resolution that he's written.  It will give the staff the ability to shop around for the cheapest price instead of waiting for bids to come in that may not be the cheapest option.

Mayor Wilson also recommended his spending authority be cut in half in this ordinance.

The ordinance just passed enabled this resolution.

Mayor Wilson stated the Kyle and Kevin have done a lot of work on this with Zions Bank.  Derek and Troylinn have also worked hard on this by getting the numbers together.

1.      Kyle passed out a copy of the priority list that was discussed last Council meeting.  He recommended council-members to call him with questions or discussions.

2.      Debbie Swanner was hired as the Assistant Sports Director.

3.      Washington County School District (WCSD) is holding a meeting September 13 at noon at the School District building.  The Council and Planning Commission are invited to attend.

4.      He attended Harassment Training.  The instructor told him if there are at least 15 people in attendance he will give a meeting.  Maybe the city staff can combine with Ash Creek SSD.

5.      He and staff are reviewing the business license procedure.

1.      Statistics are available on the city website.  We are down 15% from last year.  August has been very busy.

2.      He thanked Derek and his crew for their help during the fire last week.

1.      They received 7 after hour/ emergency call outs since last Monday.  Three were culinary breaks and four were for irrigation breaks.  All were able to be fixed the following morning.

2.      Derek stated that due to the Mayor's help, staff was able to start the meter replacements; 10 per month including the backflows.  They targeted Stowell's subdivision to begin.  Mayor Wilson stated that it will take 8.3 years to complete the city and start over again with ½ the money as presented by Siemen's.  The meters have a 20 year life; 1^st 10 years are fully covered by warranty and the 2^nd 10 years are prorated.

3.      a. Sunset View - Katie made a copy of the book for the new owners.  They want to get it finalized and recorded.

b. Cottonwood Hollow - This is the site for the new elementary school on Interstate Rock property.  There was a utility meeting held a few weeks ago and the engineer has worked on the alterations to the plans.  Interstate Rock has taken the road connecting SR-17 and Main Street off the table.

c. Cherry Orchard Phase 3 - may get a viable subdivision recorded soon.

4.      The backhoe is screening rock at the animal shelter site.  They will be putting the rock back in the hole it came from.   Derek thanked Scott Stratton for the use of his backhoe.

5.      The new computers came in today for the valve isolation program.  It highlights the valves affected during a break.  Staff will be able to get to a break faster and affect fewer residents.

Treasurer - Troylinn Benson - excused from the meeting, but wished Mayor Wilson a happy birthday.

Mayor Wilson - nothing.

Jensen - nothing.

Justice - nothing.

Beecher - Beautification Committee - The Sports Park is being worked on especially by Dick Prince.  It is a 10 year plan.  The first phase is to plant grass seed and water the property which is owned by Ash Creek SSD.  The conceptual approval was made by Ash Creek SSD subject to meeting a number of concerns.  Dick Prince has donations lined up.  If the City can make a commitment to maintain it, it will only cost $1000 plus labor per year.  It will not be a big budget impact but it will be a big impact for the sport's program.

The Annual State Street Cleanup is scheduled for October, but there was just one done in May by the LDS Church.

He attended the Cottonwood Hollow utility meeting.  He wanted to make sure the roads will be wide enough and wants them 10 feet wider than they are suggesting.  There was a discussion of street width, ingress/egress.

1.      Shooting Sports Park SSD - He is having a hard time getting to the meetings because they are an hour before the Sewer Board meetings.  He asked the SSD if they would consider moving the meetings to Tuesdays from Thursdays.  If they do not move the day he stated the Mayor may need to appoint someone else to the board.

Howard - nothing.

Minutes were taken on behalf of the City Recorder by Katie Wilson.