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May 4, 2011 Agenda & Minutes

LaVerkin City Council Meeting Agenda
Wednesday, May 4, 2011, 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
 
•A.     Meeting Called to Order - Invocation by Invitation; Pledge of Allegiance
 
•B.     Recognitions:
  • 1. Easter Egg Hunt
 
•C.     Consent Agenda:  (Items on the consent agenda may not require discussion.  These items will be a single motion unless removed at the request of the Mayor or City Council.)
 
  • 1. Declarations of conflict of interest
  • 2. Agenda
  • 3. Minutes: April 20, 2011 regular meeting minutes
  • 4. Review Invoices and Checks: $ 67,600.17
 
•D.     Committee Reports:  Planning Commission, Water Board, Sewer Board, Fire District
 
•E.     Citizen Comment & Request for Future Agenda Items:  No action may be taken on a matter raised under this agenda item.  This item is reserved for items not listed on this agenda.  (Three minutes per person.)
 
•F.      Business:
  • 1. Present 2012 Tentative Budget and set date for public hearing
  • 2. Discussion of Middle School/ High School transportation policy of the Washington County School District
  • 3. Approve and/or ratify contract with Holbrook Asphalt Co. for the Road Overlay Project
  • 4. Discussion and direction for the 100 East street design
 
•G.    Staff. Mayor & Council Reports:  City Administrator, Public Safety, Director of Operations, Treasurer, Mayor and Council as follows:
Mayor Wilson:  Public Safety, HCAC, Confluence Park, Water, Sewer Board
Jensen:  Historical Preservation, Youth City Council, Solid Waste
Justice:  Planning Commission, Homeland Security/CERT, Confluence Park, ZC3
Beecher:  Beautification, Economic Development, Trails Committee
Stratton:  Utah Shooting Sports Park, Public Works, Fire District, Sewer Board, Zoning
Howard:  Mosquito Abatement, Recreation, City Festival
 
•H.    Adjourn
 
In compliance with the American with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kyle Gubler, City Recorder, (435) 635-2581, at least 48 hours in advance.
 
Certificate of Posting
The undersigned City Recorder does hereby certify that the agenda was sent to each member of the governing body, sent to the Spectrum newspaper, 
posted on the State website at http://pmn.utah.gov, posted on the LaVerkin City website at www.laverkin.org and at the City office buildings
111 S. Main and 435 N. Main on April 29, 2011.
Kyle Gubler, City Recorder
LaVerkin City Council Meeting Minutes
Wednesday, May 4, 2011, 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
 
Present:  Mayor Karl Wilson; Council-members:  Scott Stratton, Doug Beecher, Hugh Howard, Phil Jensen, Hugh Howard; Staff:  Kyle Gubler, Derek Imlay, Troylinn Benson, Lloyd Watkins, Katie Wilson; Public:  Steven Leavenworth, Sabrina Leavenworth
 
Council-member Phil Jensen will be late to the meeting.
Council-member Ray Justice was excused so he could attend his wife's graduation.
 
•A.     Meeting Called to Order - Invocation by Invitation and Pledge of Allegiance by Doug Beecher.
 
•B.     Recognitions:
  • 1. Easter Egg Hunt - Sabrina Leavenworth was recognized by Mayor Wilson for chairing the Easter Egg Hunt Committee. Kyle Gubler spoke of a woman who comes down every year from Delta just for La Verkin's Easter Egg Hunt. Mayor Wilson presented Sabrina with a certificate and a token of the city's appreciation.
 
•C.     Consent Agenda:  (Items on the consent agenda may not require discussion.  These items will be a single motion unless removed at the request of the Mayor or City Council.)
 
  • 1. Declarations of conflict of interest
  • 2. Agenda
  • 3. Minutes: April 20, 2011 regular meeting minutes
  • 4. Review Invoices and Checks: $ 67,600.17
 
Motion made by Council-member Doug Beecher to approve all the items on the consent agenda, April 6, 2011 regular meeting minutes, and invoices and checks in the amount of $67,600.17, second by Council-member Hugh Howard.  Roll Call Vote: Stratton-yes, Beecher-yes, Howard-yes.  Motion carried unanimously.
 
•D.     Committee Reports:  
  • 1. Planning Commission - no one to report
  • 2. Water Board - The Water Board has not met since last City Council, but Mayor Wilson took some time to show & explain the SCADA system to the Council.
  • 3. Sewer Board - Blair Gubler reported.
  • a. The county approached the Board about putting another board member on to represent the county.
  • b. There has been some growth in Riverwood, Toquerville and Dixie Springs.
  • c. 1st hay cutting has been done and will be baled this weekend.
  • d. Ash Creek is starting to put door hangers out for cleanings. They will be starting La Verkin in a couple of weeks.
  • e. Ash Creek took the Sewer Board members to a meeting with the EPA. Blair reported on that meeting.
  • 4. Fire District - no one to report
 
•E.     Citizen Comment & Request for Future Agenda Items:  No action may be taken on a matter raised under this agenda item.  This item is reserved for items not listed on this agenda.  (Three minutes per person) - none
 
•F.      Business:
•1.      Present 2012 Tentative Budget and set date for public hearing
Mayor Wilson explained some changes from the last presentation of this budget because of direction from Council and Staff.  He also explained the bottom line of each of the funds.  It is a balanced budget with $60,000 in excess revenues which will be spent in budget amendments.
 
The public hearing will be set for the June 1, 2011 City Council Meeting.
 
Motion made by Council-member Doug Beecher to set the public hearing of the budget to June 1, 2011, second by Council-member Scott Stratton.  Motion carried unanimously.
 
•2.      Discussion of Middle School/ High School transportation policy of the Washington County School District
Kyle Gubler explained that La Verkin, Hurricane and Washington County School District made an agreement 6 years ago to bus students to Hurricane Middle and High Schools.  La Verkin City pays $600/month in this agreement.  If the city does not renew this agreement Middle School students will be affected. 
 
Students who live 2+ miles from the school are eligible for busing.  Kyle Gubler explained how the 2 miles is calculated.  The route may be recalculated and may expand the distance and possibly more children will not be eligible to ride the bus.  Any student can ride the bus if there is room, but if the bus is full then the ineligible riders will be kicked off.
 
The bus stops will be the same because the high school students ride the same bus as the middle school students.  High school students tend to drive themselves or ride with friends so that leaves empty seats.  Kyle proceeded to explain the cost to bus each child for the next 3 years.
 
He questioned the Council if they would like to continue paying for this.
 
There was a discussion on the routes the children would have to walk because there is no sidewalk on the west side of the bridge.  Chief Watkins stated that the State determines the intersections for children to cross to get to school.  The only safe intersection is Center Street and some students will have to walk north to Center Street to walk back south to school.
 
This is a School District issue not a City issue.  If enough angry parents come out then the District might change their minds.
 
Council-member Beecher stated that the busing distance should be measured by the route the students have to walk to get to school and not by door to door distance.  He would like to fight the definition, because it will change the number of students affected.  He also stated that State Street (a 4 lane road) and the bridge are too dangerous for 13 year olds.
 
There was a discussion of the State possibly putting a sidewalk on the west side of the bridge.
 
Council-member Phil Jensen arrived at 6:45 pm.
 
Mayor Wilson does not want to take action at this point but direction only.  He would like to set a public hearing to get input from the affected citizens since it is a safety issue.  Council-member Beecher would like to invite a school board representative to attend.
 
Council-member Jensen opened a discussion concerning the bus stops and the amount of money the District receives for each eligible student whether they ride the bus or not.
 
Mayor Wilson restated that the question is whether the City wants to continue to pay the $600 or more per month or let the District step up and fund it.  There is nothing in the law that states the city has to pay this.  There is a provision for a county tax increase which would be a minimal increase spread throughout the county instead of the city paying $200+ per student.
 
Chief Watkins discussed the issue of crossing guards and their cost and safety.  He believes this is a hazardous route and the District needs to bus these students.
 
Kyle Gubler will invite Lonnie Smoots and other School Board members to attend the public hearing.
 
Mayor Wilson reminded the Council that this is an issue for the next school year, so there are a couple of months to work this out.  He would like to have a public hearing set for June 15, 2011 City Council Meeting and publicize it on the city website and other places as much as possible to let the public know to attend.
 
•3.      Approve and/or ratify contract with Holbrook Asphalt Co. for the Road Overlay Project
 
Motion made by Council-member Doug Beecher that the proposed Holbrook Construction Services Agreement be ratified and approved; that the Mayor's signature thereon be upheld and ratified by the City Council; and that the agreement be approved, ratified, and deemed effective as of the earlier of Holbrook's commencement of construction and the date of the Mayor's signature thereon, second by Council-member Phil Jensen.  Roll Call Vote:  Howard-yes, Jensen-yes, Beecher-yes, Stratton-yes.  Motion approved unanimously.
 
•4.      Discussion and direction for the 100 East street design
Derek Imlay explained that of the four studies that were done, the street design is the last study.  It is a design for future needs and concerns of the city and will be done in projects as funds become available.  He also explained that a part of 100 East needs to be widened before those projects can be done and what that design entails.
 
Because of the steepness of the hillside, the road between 100 S and Center on 100 E cannot be widened to 50ft.  It can only be widened to 41ft, including curb and gutter on one side of the road. Parking will only be allowed on one side of the street.  The city will need an ordinance change just for that section of road.
 
Mayor Wilson stated that Boyd Earl has given his input and was very inflammatory towards the staff.  Mayor doesn't believe any solution will make him happy.
 
There was a discussion concerning the water drainage and storm run-off routes.
 
Council-member Stratton questioned the 41ft and why not a standard 39ft road.  Derek will look into it and check the drainage study to clarify at the next council meeting.
 
•G.    Staff. Mayor & Council Reports: 
City Administrator - Kyle Gubler
  • 1. 4th Grade Foresters was held on April 29th. This program makes the city eligible for Tree City USA.
  • 2. 2 trees were donated by Wal-Mart and planted at the city park and in the cemetery.
  • 3. State Street clean-up is this weekend.
  • 4. 4th of July committee is being chaired by Kristy Jackman this year.
  • 5. Skylar Gubler will be doing the seed display for the Washington County Fair again this year.
  • 6. Hurricane Valley Fire District has appointed Gary Kuhlmann and Associates for legal services.
 
Public Safety - Chief Lloyd Watkins
  • 1. Statistics are on the website. Down from last year.
  • 2. There are some theft issues. Bikes have been stolen and some are recovered. Three juveniles were arrested. Chief Watkins commended Darren Richmond on a good job.
 
Treasurer - Troylinn Benson
  • 1. Nothing to report
 
Director of Operations - Derek Imlay
  • 1. Finalizing projects
  • a. Breaks with the culinary and secondary lines during the last 8 months and patching with asphalt
  • b. Irrigation projects
  • c. Road maintenance - Holbrook did the cemetery at no additional cost and did a great job.
  • d. SCADA is online
  • 2. Irrigation is back online. The WCWCD was fixing the diversion dam that was damaged. Water was routed from the Toquerville pond.
  • 3. Filter station - The control panel is enclosed and the filter will be enclosed soon because of vandalism.
 
Mayor Wilson:  Public Safety, HCAC, Confluence Park, Water, Sewer Board
  • 1. He went to the Sewer District meeting with the EPA in Bryce Canyon. They tried to educated but they may proceed with or without District input.
  • 2. Confluence Park - trailhead parking lot, kiosk and restroom (if grant is approved) is being worked on. If anyone would like to use the park, call Bob Sandberg.
                                                                                                                                       
Jensen:  Historical Preservation, Youth City Council, Solid Waste
  • 1. Solid Waste - They discussed burning the methane gas and the recycling program. Someone arsoned all the binnes in Cedar City at the middle school.
  • 2. Vista School presentation in Ivins taught about recycling.
  • 3. Historical Preservation - trying to get funding for repairs to the white chapel.
 
Justice:  Planning Commission, Homeland Security/CERT, Confluence Park, ZC3
  • 1. Not present to report
 
Beecher:  Beautification, Economic Development, Trails Committee
  • 1. Arbor Day was last Friday and he went to the 4th Grade Foresters program at the Elementary School. There were 2 representatives from the State Natural Resources. All the kids took home Hackberry trees. They gave an incentive to all the children to plant those trees. The kids are to bring in a picture of their planted tree. Three prizes will be given; one $10 and two $5 Dairy Queen gift cards.
 
Stratton:  Utah Shooting Sports Park, Public Works, Fire District, Sewer Board, Zoning
  • 1. Nothing to report
 
Howard:  Mosquito Abatement, Recreation, City Festival
  • 1. Nothing to report
 
 
Motion made in by Council-member Jensen to adjourn to an executive session to discuss deployment of security personnel, devices or systems - located at 111 S. Main to include all staff and council present, following a 5 minute break, second by Council-member Beecher. Motion carried unanimously. 7:40 p.m.
 
•H.    Motion made to adjourn by Council-member Doug Beecher, second by Council-member Hugh Howard.  Motion carried unanimously at 8:02 p.m.
 
Minutes were taken on behalf of the City Recorder by Katie Wilson.

City Council Update

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La Verkin City Office • 435 N. Main Street • La Verkin, Utah 84745 • General: (435)635-2581 • Police: (435)635-0427 • Fax: (435)635-2104

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