• 1. Declarations of conflict of interest
• 2. Agenda
• 3. Minutes: February 2, 2011 work meeting minutes & February 2, 2011 regular meeting minutes
• 4. Review Invoices and Checks: $304,372.31

• 1. Discussion and direction on completing La Verkin's vacation policy.
• 2. Discussion and possible action to approve the language of the bid and contract documents for the 2011 Road Overlay Project.
• 3. Discussion and possible action to approve the 2010-2011 PEHP insurance contract.
• 4. Presentation from Spectra Management
• 5. 2012 Budget discussion and possible action.

• 1. Regarding pending litigation

• 1. Possible action on subject matter from Executive Session.

Present:  Mayor Karl Wilson; Council-members:  Scott Stratton, Doug Beecher, Phil Jensen, Ray Justice, Hugh Howard; Public:  Blair Gubler, Randy Slack, Toni Imlay

 •A.    Meeting Called to Order - Invocation and Pledge of Allegiance given  by Derek Imlay

 B. Appointments: The Mayor would like to call Doug Wilson to the Trails Committee.

 Motion made by Council-member Doug Beecher to appoint Doug Wilson to the Trails Committee, second by Council-member Phil Jensen.  Motion was carried unanimously.

 C. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)

• 1. Declarations of conflict of interest
• 2. Agenda
• 3. Minutes: February 2, 2011 work meeting minutes &

               February 2, 2011 regular meeting minutes

• 4. Review Invoices and Checks: $304,372.31

Motion made by Council-member Doug Beecher to approve all the items on the consent agenda, February 2, 2011 work meeting minutes and the February 2, 2011 regular meeting minutes, and invoices and checks in the amount of $304,372.31, second by Hugh Howard.  Roll Call Vote: Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

 D. Committee Reports:

• 1. Planning Commission - Council-member Ray Justice stated that the Commission discussed the qualities of a good tourist town, a CPUD and multiple dwellings on large properties.
• 2. Water Board - Mayor Karl Wilson reported that the filter station is done and staff will start turning on a section at a time and fix breaks and be running by the 15^th.
• 3. Sewer Board - Blair Gubler reported that there was a discussion about large businesses moving into the area. Mayor Wilson supports growth in Hurricane as it will only help La Verkin. The Mayor thanked Ash Creek crew for helping him find a break in his line. Blair explained the free service of finding sewer breaks for the public (anything outside of the home). He would like all the citizens to know about this service and Mayor Wilson requested that Kyle Gubler place this on the city website.
• 4. Fire District - Chief Tom Kuhlmann was not in attendance to report.

 E. Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.) - none

 F. Public Hearings: none

 G. Business:

• 1. Discussion and direction on completing La Verkin's vacation policy.

An updated version of the vacation policy was given to each of the councilmembers before the meeting.  Kevin explained the changes made were just typos and clarifications.

Council-member Jensen shared his concerns about accrued hours and having to pay them out when the employee quits or is fired.  Vacation time is for vacations.  He stated that the city is not doing well financially so they need to get the vacation pay under control.  Vacation is a privilege and not mandatory.

Mayor Wilson stated that it will not be a "use it or lose it" policy, but it will still allow Directors to control the employee's vacation.  After 320 hours then the city can decide when the employee takes a vacation so it does not get out of control.  The city will have the right to make an employee take time off.  Directors will need to plan a year out for vacation times.  Accrual will begin July 1^st.

Council-member Stratton questioned the meaning of "encourage" in the policy.  He would like more teeth in the policy to keep hours below 320.  Stratton has two issues: 1) If the employee does not take vacation then does the city pay them out?  2) An employee banks hours and then gets a raise, it will cost more to buy the hours out.

Kevin Bennett stated that the recommended policy was taken to all the Directors but had not been passed around to the employees for input.  He wanted to bring it to Council first.

Council-member Justice stated that everyone needs time off or they will burn-out.  The vacation policy is not designed for a retirement plan.  He reminded the council that the private sector has a "use it or lose it" policy.

There was discussion on who has more than 320 hours and how many have used vacation as of now.

Mayor Wilson stated that the policy stills needs work but would like to push to resolution within the month.  He asked the Directors to take the proposed policy to individual staff and get their feedback.

• 2. Discussion and possible action to approve the language of the bid and contract documents for the 2011 Road Overlay Project.

The agreement was written from last year and has more teeth in it.  Kevin requested a motion to accept the language and authorization to put it out to bid.

Council-member Stratton asked if the contract was good for a specific amount of time or for the whole year.  He stated that if the city can bind the contractor for a full year it will save the city a lot of money because the price of oil is going up.

Derek answered that the contract is only for this project but agreed with Stratton and will look into yearly contracts, like St. George has.

Motion made by Council-member Stratton to approve the contract documents and authorize to put it out to bid, second by Council-member Beecher.  Motion carried unanimously.

• 3. Discussion and possible action to approve the 2010-2011 PEHP insurance contract.

Kevin stated that this happens every year with PEHP.  The contract comes in and he has to correct it and it comes to Council 3 months before the end of the contract term.

Motion made by Council-member Beecher to approve the 2010-2011 PEHP insurance contract, second by Council-member Jensen.  Motion carried unanimously.

• 4. Presentation from Spectra Management

The presentation was given during the work meeting and Bill Phelps from Spectra Management was excused before the regular meeting.  No further questions were asked.

• 5. 2012 Budget discussion and possible action.

Mayor Wilson continued the tentative budget discussion from the work meeting.  There was also discussion of the feelings of the general public if there were to be a raise in taxes. 

The Mayor would like the Council to direct him on how to combine the 3 tentative budgets into one.  Council-member Beecher requested another work meeting for March 16, 2011 before the regular meeting.

(recorder stopped working midway through discussion)

 H. Staff, Mayor, & Council Reports:

City Administrator - Kyle Gubler

• 1. David Helms would like to open Sunset View back up.
• 2. Beautification Committee will meet on Monday at 5pm
• 3. Sabrina Leavenworth is heading the Easter Committee
• 4. The billboard will be taken down by the time requested
• 5. The property bought from Ash Creek has been documented
• 6. La Verkin City is the Washington County Fair spotlight this year. The Council needs to decide on who the Grand Marshal will be and the Pioneer
• 7. The health benefits fair was held this morning. He would like to invite Ash Creek and the Fire District to attend next year.

Public Safety - Lloyd Watkins

• 1. Officer Travis Romney has a new baby girl and will be back to work next Monday.
• 2. Soccer games start tomorrow for a month. Other leagues are competing for our kids.

Director of Operations - Derek Imlay

• 1. The filter project will be online Friday when Amiad comes to teach them about it. WCWCD is allowing the water to come on early to fix breaks from this winter's freeze.
• 2. 100 E and 400 N irrigation conversion is done. The old line tied into new line and 22 homes now have irrigation.
• 3. Derek, Troylinn and the Mayor met with Mastermeter. They may make a case to accelerate meter read program and replace the 20 year old meters. They can capture 3-5 months' worth of data on suspect accounts. The software will catch people cheating their meter reads and be able to detect leaks. The security issues will be fixed.

Treasurer - Troylinn Benson

• 1. Mastermeter gave them names of grants.
• 2. Online Billpay has been down for 2 days. They are still fixing the problem and trying to get it done by tomorrow.
• 3. Billing went out today even with the BillPay problems.
• 4. Shut offs - 11 were shut off last week and all but 2 are back on.

Mayor Wilson: Public Safety, HCAC, Confluence Park, Water, Sewer Board

Went to the mayor's meeting.

Jensen: Historical Preservation, Youth City Council, Solid Waste

Solid Waste - recycling cardboard will either be profitable or break even, so they are considering it.  And they are still working on how to capture the methane gas from the landfill.

Justice: Planning Commission, Homeland Security/CERT, Confluence Park, ZC3

Planning Commission has already been discussed.

Beecher: Beautification, Economic Development, Trails Committee

Nothing to report

Stratton: Utah Shooting Sports Park, Public Works, Fire District, Sewer Board, Zoning

The shooting park district has not been formed yet

Howard: Mosquito Abatement, Recreation, City Festival

Nothing to report

 I. Motion made in the General Session by Councilmember Justice to adjourn to an executive session to discuss pending litigation and personnel - located at 111 S. Main to include all staff and council present, following a 5 minute break, second by Councilmember Jensen. Motion carried unanimously. 7:35 p.m.

 J. Motion to adjourn Executive Session by Council-member Ray Justice, second by Council-member Phil Jensen. Motion carried unanimously.

K. Motion made to adjourn by Council-member Phil Jensen, second by Council-member Doug Beecher. Motion carried unanimously at 9:15 p.m.

 Minutes taken on behalf of the City Recorder by Katie Wilson.