City of LaVerkin

435 North Main St., LaVerkin Utah, 84745

(435) 635-2581 Fax (435) 635-2104

www.laverkin.org

LaVerkin City Council Meeting Agenda

Wednesday, January 05, 2011 6:00 p.m.

Council Chambers, 111 S. Main, LaVerkin, Utah

Present:  Mayor Karl Wilson; Council-members:  Scott Stratton, Doug Beecher, Ray Justice, Phil Jensen, Hugh Howard; Staff:   Kyle Gubler, Troylinn Benson, Kevin Bennett, Katie Wilson, Derek Imlay, Lloyd Watkins; Public:  Blair Gubler, Tom Kuhlmann, Gary Zabriskie, Mike Spilker, Amy Gubler & family, Rayn Blair & family

Meeting Called to Order by Mayor Karl Wilson at 6:00 p.m.  Invocation and Pledge of Allegiance by Kevin Bennett

Recognition:  Mayor Wilson thanked Rayn Blair for her work on the Christmas Eve Program and stated that he intends to keep the tradition going until forced to stop.  The Mayor also thanked Amy Gubler for her work on the Winterfest was impressed with the event especially with their limited budget.  The Mayor presented both with a certificate and his formal thanks.

Presentation: 

Consent Agenda:  (Items on the consent agenda may not require discussion.  These items will be a single motion unless removed at the request of the Mayor or City Council.)

• 1. Declaration of conflict of interest
• 2. Agenda
• 3. Minutes: November 17, 2010 regular meeting minutes
• 4. Review Invoices and Checks: $495,798.28

Motion by Council-member Phil Jensen to approve all the items on the consent agenda including November 17, 2010 regular meeting minutes, and invoices and checks in the amount of $495,798.28, second by Doug Beecher.  Roll Call Vote:  Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes.  Motion carried unanimously.

Committee Reports:

Planning Commission:  nothing to report

Water Board:  was cancelled and did not meet.

Sewer Board:  Blair Gubler talked about the flooding.  Ash Creek will be correlating with the fire dept. to test for leaks.  No major problem to report in LaVerkin, but a part of Hurricane was out of power because of the storm.  12 pump stations had to be brought up but 3 didn't start.

Fire District:  Chief Kuhlmann stated the fire district met last week and they have been seamless in their transition with Hurricane.  Concept Interlocal Agreement to share assets including human assets.  Hopefully, everything goes well tomorrow night.  Stratton asked what has happened to the letter Hurricane was supposed to write.  Kuhlmann stated that Clark Fawcett will bring that up at the next meeting.  Beecher appreciates all they have done.

Citizen Comment:  nothing

Public Hearing:  nothing

Business:

•1.       Resolution No. R-2011-01:  Discussion and action on resolution adopting Zion Scenic Byway Corridor Plan.  Beecher questioned Justice if there is anything the council needs to know.  Justice thinks LaVerkin will benefit the most from this.  Most people travel by Scenic Byways so LaVerkin will be on their travel plans.

Motion to accept Resolution R-2011-01 adopting the Zion Scenic Byway Corridor Plan by Council-member Ray Justice, second by Council-member Doug Beecher.  Roll Call Vote:  Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

•2.       Resolution No. R-2011-02:  A resolution of La Verkin City, approving the termination of the Interlocal Cooperation Agreement providing for the creation and operation of the Southern Utah Shooting Sports Park Agency.  Mayor led the discussion.  This agency was created in and of itself and issues have come up between the executive board and the vendors.  The best thing to do is to dissolve the agency.  The county will develop an SSD where a representative from each town will be appointed to the board.  It will take 60 - 90 days to get the SSD finalized.  The park will operate as it has been in the meantime and all the bylaws, contracts and agreements will be presented and approved by the new district.

Motion to accept Resolution R-2011-02 by Council-member Scott Stratton, second by Council-member Ray Justice. Roll Call Vote:  Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes.  Motion carried unanimously.

•3.       Resolution No. R-2011-03:  Discussion and action on second substitute of the UDOT Sidewalk Agreement.  This has been presented to the council twice before and they found another mathematical error.  Kevin ran the numbers independently and cannot found any other errors.  It translates into an extra $400 plus in the city's favor.  But the project is now done and completed.  Kevin will check the agreements from UDOT for errors in the future.

Motion to accept Resolution R-2011-03 UDOT Sidewalk Agreement by Council-member Doug Beecher, second by Council-member Scott Stratton.   Roll Call Vote:  Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

•4.       Discussion and action for council support of the WCWCD 2011 budget.  Same thing as last year, they give a letter asking for a signature before it goes to council.  The mayor went ahead and signed the letter with an added paragraph stating it would go before the council for approval but he was not binding the city.  Beecher stated the numbers in it are fine but he objects to the process.  He believes they should be more timely with the process.  Each year the mayor signs it without binding city.

Motion to give council support of the WCWCD 2011 budget by Council-member Doug Beecher, second by Council-member Phil Jensen.  Roll Call Vote:  Stratton-yes, Beecher-yes, Jensen-yes, Justice-yes, Howard-yes.  Motion carried unanimously.

•5.       2012 Budget discussion:

•a.       Set dates for work sessions and council meetings:  The Mayor has been bringing staff in to discuss the budget for 2012.  He would like to put these sessions in the first council meetings of the month.  Kyle commented on the budget process the council needs to take and the dates.  If the city does Truth in Taxation, it needs to be done by Mar 1^st.   Beecher would like to let the public know of the decisions to be made so they will come to the work meetings.  The options are to either drop projects or do a Truth in Taxation.  Council needs to do as much as they can to allow the public into the process.  Beecher does not want to postpone any projects that have been pushed back previously and Jensen agreed.

Mayor has a budget he has been working on.  Some areas are still under what was budgeted.  Kyle two schedules with one for truth in taxation and the 2^nd without

•b.      Health insurance policy projected rate increase:  Health insurance will go up 20 - 25% due to the new federal regulations.  That is a significant increase of $30,000 - $40,000 next year.

•c.       Certified tax rate:  first year to include the delinquencies.  All must be included with the certified tax rate.  The mayor talked to Ken Hafen and that will equal $23,000 if don't do truth in taxation.   Last year he cut everything by half or readjusted and hasn't brought them up much since then.  If the city doesn't find more revenue then budgets will be tighter or regress to maintain the status quo.  There are a lot of repair and maintenance issues that have to be dealt with and paid for.  Examples:  the old white chapel roof and rain damage; the streets: will take 5 years to finish the town, 300 South will be lost if not addressed with approx. $20,000 repair, Silver Acres streets are lost; culinary water systems - putting new meters in to replace with electronic meters, data systems for water, secondary water system; equipment - dump truck (one down and the other barely hanging on), admin vehicle is in disrepair. 

•6.       Presentation and acceptance of Hinton-Burdick Audit.  Mike Spilkner passed out the audit to the council members.  He proceeded to share information concerning the audit report ending June 30, 2010.  He had several positive things to note but it is not necessarily a rosy picture moving forward.  He presented the audit to the City Council.  Found it to be "clean" and did better than the 2009 audit.  State compliance was also "clean".  Findings and recommendations improved from 2009.  The general fund had a deficit in 2009 but is now positive in 2010 by $155,100.  Revenues were greater than what was budgeted and expenses less than budgeted, together made a surplus of $55,000.  The city has corrected the deficit since 2008.  2009 had 3 deficits left and 2010 are now positive.  But, the overall balance has decreased by $30,000.  Caution will need to be taken when moving forward. 

Beecher appreciates the work Hinton-Burdick put into the audit.

Motion to accept the Hinton-Burdick Audit ending June 30, 2010 by Council-member Doug Beecher, second by Ray Justice.  Roll Call Vote:  Howard-yes, Justice-yes, Jensen-yes, Beecher-yes, Stratton-yes.  Motion carried unanimously.

•7.       2011 meeting schedule of City Council meetings. 

Motion to accept the 2011 schedule by Council-member Ray Justice, second by Council-member Hugh Howard.  Motion carried unanimously. 

Staff, Mayor and Council Reports:

Kyle Gubler: 

1. Maverick's target opening date is March 1^st.

• 2. Scenic Byway Committee (ZC3) in SLC reported that Lonely Planet, based in London and Australia, predicted Southern Utah, specifically Zion National Park, to be the number one destination for 2011
• 3. Utah Army National Guard Covenant Signing is scheduled for the Feb 2^nd City Council regular meeting for Freedom Day. It will take place during the first 15 minutes of the meeting. The Mormon Battalion will lead the colors and the pledge, the LaVerkin Elem Cub Choir will sing, and the City Council and Mayor will sign the covenant
• 4. Habitat for Humanity - the Mayor welcomed the Juett family into LaVerkin in December
• 5. Council-members Jensen and Stratton were invited to discuss the city's vacation policy.

Chief Lloyd Watkins: 

• 1. He has put the statistics on the city website. The city is down 4% from 2009. Offenses were up 18% and instances were up 4.3% from 2009. He is working on the yearend report.
• 2. Received equipment grant for January - April without the city needing to match anything.
• 3. Floods were handled well. LaVerkin Creek hot high but the flood channel handled it well. The bank is slightly eroded with tree roots showing. There may be a potential bridge issue if debris stacks against it.

Derek Imlay: 

• 1. Tomorrow is the final inspection on the filter project.
• 2. Friday will be repairing as many potholes as possible. They've just been waiting on the weather to clear.
• 3.
• 4. Gateway project - irrigation line on 120. Inserting a new line.
• 5. The Christmas lights are down and just waiting on Rocky Mountain Power to take down the banner across State Street.
• 6. State Street project was done before Christmas and it is extended 100 feet and stayed within the grant from the state.

Beecher questioned Derek about the rain damage and if it will affect the budget.  Derek remarked that there are more potholes on the older streets but that it should not affect the budget.  The crew maintained the drains and did well.  There was not a large amount of damage from the rains.

Troylinn Benson: 

• 1. There were no shut-offs in the month of December due to reduction in staff.
• 2. She thanked Kevin Bennett did the required sexual harassment training this morning. A copy of the materials was sent to the council members.

Mayor Karl Wilson:  nothing

Phil Jensen: 

• 1. The Solid Waste had a meeting but it was just for administrative items. Our area is doing well and is the model for the rest of the state. They are looking at LaVerkin as the leader for progressive projects.
• 2. He complimented the staff and crew for fixing the potholes and hears good things about the atmosphere and the staff.

Ray Justice:   

• 1. The Planning Commission discussed the drainage study and zone change. There were no other meetings
• 2. He thanked Chief Watkins and his officers for catching the perpetrators breaking into cars.

Doug Beecher: 

• 1. He thanked Rayn Blair for the Christmas Eve Program and commented that it was well attended.
• 2. Economic Development was in Kyle Gubler's report.
• 3. Beecher, Mayor and Derek met with Doug Stratton about the research park. Doug Stratton would like to put economic homes in that are instead of the research park. Beecher felt it was a productive meeting.
• 4. Beautification Committee - talked with David Bell at the U of U concerning the Crescent Project. Questar is getting 1.25 acres for their public facility and they are willing to donate a portion of it for a city sign. The committee would like the same sign there like the one on the bridge. Questar will be submitting plans to the city and has set aside an area for the sign. Jensen asked if UDOT will be fixing the lights on the bridge because they look bad.

Scott Stratton:

• 1. Fire District - He and the Mayor wondered where Hurricane would get the money for their fire department. Hurricane will combine with the district personnel and pay a percentage. The Fire District is in control of the cash and Hurricane was asked to write a letter of cooperation to share equipment. Clark Fawcett was supposed to provide the letter by the first of the year.
• 2. The Shooting Sports Park will be starting over. The Mayor would like to keep Scott on the new board because of his history with the park.

Hugh Howard: 

• 1. He added his appreciation to Rayn Blair and Amy Gubler for their efforts.

Phil Jensen announced the arrival of his new grandson born this morning to his son Kyle.  6 lbs 3 oz.

Motion to adjourn by Council-member Ray Justice, second by Council-member Doug Beecher.  Motion carried unanimously at 7:36 p.m.

Minutes taken on behalf of the City Recorder by Katie Wilson.