May 5, 2010 Council Agenda & Minutes
LaVerkin City Council Meeting Agenda
Wednesday, May 5, 2010 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
A. Meeting Called to Order-Invocation by Invitation; Pledge of Allegiance
B. Recognitions: Employee of the Month - Kyle Gubler
C. Presentations:
D. Appointments:
E. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1.Declarations of conflict of interest
2. Agenda
3. Minutes: April 21, 2010 regular meeting
4. Review Invoices and Checks: $161,774.63
F. Committee Reports: Planning Commission, Water Board, Sewer Board, Fire District
G. Citizen Comment & Request for Future Agenda Items: No action may be taken on a matter raised under this agenda item. This item is reserved for items not listed on this agenda. (Three minutes per person.)
H. Public Hearings:
I. Unfinished Business:
1. Contract Award for Mini- Excavator: Discussion and Possible Action
2. Tentative Budget Presentation: Council may schedule a public hearing to adopt the Tentative Budget for FY 2010-2011
J. New Business:
1. Resolution R-2010-10 Parameters Resolution: Consideration of the adoption of the Parameters Resolution for the issuance of water revenue bonds and calling a public hearing with respect thereto. Discussion and possible action.
2. Geologic Survey: -Kyle Gubler
K. Staff, Mayor, & Council Reports: City Administrator, Public Safety, Director of Operations, Treasurer; Mayor & Council as follows:
Mayor Wilson: Public Safety, animal control, HCAC, Confluence Park, Vision Dixie Committee, Sewer Board
Jensen: Historical Preservation, Youth City Council, Solid Waste
Justice: Planning Commission, Homeland Security/CERT, Confluence Park, ZC3
Beecher: Beautification, Economic Development, Trails Committee
Stratton: Utah Shooting Sports Park, public works, Fire District, Sewer Board, Zoning
Howard: Mosquito Abatement, Recreation, arts & crafts, City Festival,
L. Adjourn:
In compliance with the American with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify June Jeffery, City Recorder, (435) 635-2581, at least 48 hours in advance.
Certificate of Posting
The undersigned City Recorder does hereby certify that the agenda was sent to each member of the governing body, sent to the Spectrum newspaper, posted on the State website at http://pmn.utah.gov, posted on the LaVerkin City website at www.laverkin.org and in the following public places within LaVerkin City limits on this April 30, 2010 These public places being: 1) LaVerkin City office building 111 S. Main; 2) LaVerkin City office building 435 N. Main; June Jeffery, CMC, City Recorder
LaVerkin City Council Meeting Minutes
Wednesday, May 5, 2010 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
Present: Mayor Karl Wilson; Councilmembers Ray Justice, Phil Jensen, Hugh Howard, Doug Beecher; Staff: Kyle Gubler, Attorney Kevin Bennett, Chief Lloyd Watkins, June Jeffery, Derek Imlay; Public: Clinton Gubler, Kim Mitchell, Quin Denning, Dan Southwick
Councilmember Scott Stratton was excused.
Meeting Called to Order- 6:00 p.m. Pledge of Allegiance and Invocation by Clinton Gubler.
Recognitions: Kyle Gubler announced Randy Slack as Employee of the Month. He complimented Randy for being a dedicated and meticulous worker.
Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1. Declarations of conflict of interest
2. Agenda
3. Minutes: April 21, 2010 regular meeting
4. Review Invoices and Checks: $161,774.63.
Motion by Councilmember Jensen to approve the Consent Agenda as presented with invoices and checks for $161,774.63, second by Councilmember Howard. Roll Call Vote: Howard-yes, Justice-yes, Jensen-yes, Beecher-yes. Motion carried unanimously.
Committee Reports:
Planning Commission: No meeting
Water Board: Mayor Wilson reported that the parameter resolution for the irrigation filter on the agenda tonight, had been recommended approval by the board at their last meeting.
Sewer Board: Blair Gubler reported that the hay is ready to cut. There will be a lot of hay this year. It will be baled by Thursday.
Fire District: Chief Kuhlmann asked to be excused- he is with the ISO inspectors this week. Kyle Gubler made the Fire District report. The last meeting discussed asset allocations. Each city will donate their assets to the District. Hurricane had around $500,000, Virgin about $127,000, LaVerkin was just over $38,000, and Toquerville had no donation. The expectation would be that if the district ever dissolved the assets would go back to the original owner.
The District has applied for several grants.
At their meeting, sample wording for the ballot was presented. The ballot is for funding to be levied or billed. Billing will be more expensive. There was some concern that the wording made it sound like there wouldn't be a fee unless it was done by levy. Suggestions were made to make it clearer.
The district has it DUNS number and Employer ID number. Fay Reber will draw up the asset allocation for attorneys' reviews. They discussed employee insurance. They are looking at health savings accounts.
They discussed inter-facility transportation. Dixie Regional Medical Center has a contract with Gold Cross for transport between facilities. The ambulance service would not be able to collect from those transports, which are the best paying transports.
Citizen Comment & Request for Future Agenda Items: No public comment.
Unfinished Business:
Contract Award for Mini-Excavator: This bid was approved at the last meeting, but the agreement was not completed. The contract was awarded to Bobcat with an extra $1 payment at the end of the 60 months. The contract allows the city to take possession immediately, make no payment for the first 3 months and spread those payments into the remaining 57 months. The cost will be $49,686.90 to cover the cost of paper work. There is also a non-appropriation clause that allows the city to walk away from the contract if there is no money to pay. The machinery will have a lot of use in the cemetery, on streets and irrigation projects, and will protect aging backhoe equipment that would be more expensive to replace.
Mayor Wilson discussed the allocation for the contract in the budget. 20% will come from cemetery fund, other funds will bear about 15% each. Payment schedule will be $871.70 per month after the three month no-payment period. Money will be saved from maintenance for the older backhoe.
Motion by Councilmember Beecher to approve the contract for the mini-excavator as presented, second by Councilmember Howard. Roll Call Vote: Beecher-yes, Jensen-yes, Justice-yes, Howard-yes. Motion carried unanimously.
Tentative Budget Presentation: Mayor Wilson presented the FY 2010-2011 Tentative Budget. There have been minor adjustments to account for hiring Luis Marin full time, and increases to the employee insurance - including $38,000 in the General Fund and $49,00 in all other funds. There may need to be some minor amendments on the 2009-2010 budget.
Motion by Councilmember Beecher accept the Tentative Budget and to set the public hearing for the next City Council meeting on May 19th at 6:00 p.m., second by Councilmember Jensen. Motion carried unanimously.
New Business:
Resolution R-2010-10 Parameters Resolution: Consideration of the adoption of the Parameters Resolution for the issuance of water revenue bonds and calling a public hearing with respect thereto. The resolution is for the irrigation filter project and authorizes the loan at a higher amount than required to pay for any overages. The final resolution will be presented at the public hearing that will be set tonight.
This resolution was not expected to move on the fast track, but in a meeting with the bonding company, the city learned that the State would not meet again for 2 ½ months. The city didn't want to risk losing the loan and so it was moved forward. Notice has been sent for the public hearing to be set for the 20th, which meets the notice requirement of 14 days after first notice that will be in the paper on the 6th. The money should be available by the 27th.
The loan should be payable with current revenue in the irrigation fund. That fund is meant to maintain and improve the old system, not pay for extending the system.
The system will filter to 500 microns and be better for the overall system. The work will be done in the summertime, and there is concern for those with large fields and crops. May need to work something out for the use of the culinary water during the time of installation.
$48,000 is the city's match with the state. There will need to be a bid process because of State statute and the amount of money requested.
The motion needs to set the special meeting on the 20th at 6:00 p.m.
Motion by Councilmember Jensen to approve the parameter resolution for the filter project and set the public hearing for May 20th at 6:00 p.m., second by Councilmember Justice. Roll Call Vote: Howard-yes, Justice-yes, Jensen-yes, Beecher-yes. Motion carried unanimously.
Geologic Survey: Kyle Gubler has been attending the meetings proposing a geological survey from Springdale to LaVerkin. Total cost of the project is estimated at $60,000. The State would cover $30,000 and they want to apply for a CIB grant for $15,000. The rest of the cost would be split between the cities. Discussion that LaVerkin already has a study for the inhabited city area and that when the topside develops the city would require the developer to do that study. The costs don't appear to be split according to information and actual population of the area in the study.
Motion by Councilmember Beecher to table the item until more information is available, second by Councilmember Justice. Motion carried unanimously.
Staff, Mayor, & Council Reports:
City Administrator: Kyle Gubler reported that Celtic Bank has acquired the Gateway property and is starting to demolish the trailers. Hopefully they will finish hauling them this week. Kyle has been pushing the bank to clean it up; they have been really good to work with.
Arbor Day will be celebrated on May 7th with the 4th Grade Foresters. 90 trees were acquired by the beautification committee to hand out one to each 4th grader in LaVerkin Elementary to plant wherever they want to.
The Trust notified Kyle that on October 1st, the city would receive a $4800 rebate from insurance due to long tenure and low claims.
Wal-Mart donated 2 trees for Wanlass Park. Julie Winterton from Wal-Mart is working to get a grant from the company to replace the park equipment that was taken out of Vintage Park, thanks to a request from resident Amy Carter.
Troylinn Benson was back at work on Tuesday for a couple of hours and will be back on a limited basis for the next month.
The utility update was put together by Mandi and is in the written report.
Public Safety: Lloyd Watkins reported that eight surveillance cameras have been installed at the 435 N. Main building through a grant. They view into the park, but are not high def. There are 4 inside cameras set to view the doors and the front desk. Officers will be able to access the cameras from their computers in case of a call.
Stats are on the website. Incidents are down 30% over last year. Watkins stated support of his hard working officers who have been hitting warrants, drug busts, and dealers.
Director of Operations: Derek Imlay reported that the road maintenance/emulsion project will start on Monday 10th and should be complete by the end of the following week. The first 2-3 days will crack seal.
State Street Project finished tie-in at Center Street today and will finish crossing Center tomorrow. All other tie-ins are complete. Budget is doing well. Expect to replace some fire hydrants and some valves and make a 4th crossing. 200 N. had some old ductile pipe that had rotted. There is a question about doing that repair with this project since it will be a problem until it is fixed. Still need to run pipe from Center to 300 S. and do the sidewalk. Should be finished in the next couple of weeks.
Treasurer: Kyle Gubler reported that Troylinn expects to be at the next council meeting.
Mayor & Council:
Mayor Wilson: Mayor Wilson has been approached by BLM representatives about the gun range. It appears that the city's use may be illegal. Wilson has talked to former mayors and members of the LV Valley gun club who started the range. There is no apparent permit. He wondered about the city acquiring the property and would like Kevin Bennett to review that. The city would have to meet municipal use requirements. Possible acquire 4-5 years. May require that change direction of shooting to parallel with the road.
Confluence Park grant application for parking lot went in. Parking lot is not designed in box shape but fits the contours in the canyon. There will be 29 spaces plus 5 horse spaces and 1 bus space. Though the plan states 40 spaces, this is consistent with the intent of the plan and there could be more parking in other areas in the future. There is also a grant in the works for an irrigation system from the old power plant to the parking lot. The grant writer was able to get a letter of support from the DWR. Wilson would like to meet with their directors for a walk-through of the Park to make sure public interest is maintained in the conservation easement.
Jensen: No meetings
Justice: No meetings
Beecher: Beautification Committee met before City Council meeting. They are looking for response from UDOT for the crescent area on 500 N. Kyle Gubler will check with them. The committee has had a lot of turnover. They are working toward another community clean up in August when the dumpsters will be available. Council discussion that October may be a better time. The committee will be planning the event at their next meeting.
Beecher informed the Council that he is able to receive treatment for his health in St. George now and will not have to go to Salt Lake. There may be a few meetings that he will miss.
Stratton: Absent
Howard: No report
Adjourn: Motion by Councilmember Justice to adjourn to a work meeting after a brief recess, second by Councilmember Beecher. Motion carried unanimously. 7:05 p.m.
Minutes taken by June Jeffery.
Date Approved, May 19, 2010
Mayor, Karl Wilson
ATTEST:
June Jeffery, CMC
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