Tuesday, November 10, 2009 8:00 a.m.

A. Election Canvass:

B. FY 2009-2010 Budget Amendment Work Meeting:

In compliance with the American with Disabilities Act, individuals needing special accommodations

(Including auxiliary communicative aids and services) during this meeting should notify June Jeffery

(435) 635-2581 ex. 109.

Certificate of Posting

The City Recorder does hereby certify that the above notice was posted on the LaVerkin City website www.laverkin.org, the Utah Public Meeting Notice website http://pmn.utah.gov and

the city office buildings at 435 N. Main and 111 S. Main on November 6, 2009

June Jeffery, CMC

City Recorder

Tuesday, November 10, 2009 8:00 a.m.

Council Chambers, 435 N. Main, LaVerkin, Utah

Present: Mayor Karl Wilson; Councilmembers Ray Justice, Phil Jensen, Doug Beecher; Staff: Kyle Gubler, Lloyd Watkins, June Jeffery, Troylinn Benson

Councilmember Scott Stratton arrived late.

Councilmember Zacharey Beatty was excused.

Election Canvass: Mayor Wilson called the meeting to order at 8:14 a.m. Members of the canvass board opened and reviewed the four provisional ballots that were approved by the County Clerk's office. Councilmember Phil Jensen read the ballots from the provisional votes. Ray Justice added the tally. There were no new absentee ballots received. The canvass board reviewed the statement of votes, and absentee votes. The total vote was changed from 289 to 293. The official result from the canvass was Karl Wilson - 218 votes, Phil Jensen - 217, Ray Justice - 231, Hugh Howard - 241, and Roger Kehew - 47.

Motion by Councilmember Phil Jensen to accept the results of the Canvass as stated, second by Councilmember Scott Stratton. Motion carried unanimously.

FY 2009-2010 Budget Amendment Work Meeting: Mayor Wilson conducted the work meeting. The purpose for the amendment is mainly to handle funds coming into revenues from grants. Wilson has reduced revenues and expenditures because of the current flow.

Funds in 45 and 48 will be balanced with the capital facility fund. 45 is for Streets and 48 is the public works building. Fund 48 will be able to close the account with this amendment.

The amendment will be presented in public hearing at City Council on December 2. It is expected that the audit will be available at the same meeting. The audit is waiting for the management report, the auditor findings, and the city response.

Fund 45 shows the revenue from grants at $20,200. There is also a transfer from Drainage fund of $10,200 and $10,000 from the General Fund to balance the total of $40,400. The transfers come from whatever drives the project to pay for the study.

General Fund has been reduced in tax collection by $85,000. Property tax last year came out just above the certified rate. Only the certified rate can be budgeted. This year there is concern because of the economy. Sales tax is also expected to be down from figures collected so far this year.

The COPS grant and B&C road grants are allocated in Intergovernmental Revenue. Other public safety grants are in the police budget. There was discussion that the COPS grant needs to track to support the 4^th year of employment for the officer. Mayor Wilson will boost the fund equity to pay for that year.

Miscellaneous Revenue was reduced by about $10,000.

Money was transferred from water to pay for the public works building. It was determined that water uses that building about 60%. The transfer was to cover the water portion of that building. Drainage also owed $11,214.

Debt Service is unchanged.

Postage has increased. Computer support is more. Wants to maintain computers at less this year and fund updated equipment next year.

All part-time wages have been cut. Took out the buffer except for parks/building and grounds. Luis helps with lawns and is the arborist. Crossing guard wages are still part of the police department.

Discussion about the community garden. Derek Imlay is working to find fencing at a lower cost. There is no amount included in the budget. Phil Jensen suggested that there may be ways to find used fencing at little cost - possibly for the cost of removal. Suggested emailing other governmental entities to find projects that may be dismantled where fencing may be purchased. Wilson had met with Ali Reynolds. He supports her direction and the education she will give. Council was reluctant to fund it in the meeting. She approached the beautification committee. He believes that she should continue to work with the committee and let the committee "champion" the garden. There was discussion about volunteer groups and the challenges the city faces funding them and problems with them "jumping through governmental finance hoops". The budget will reflect no expense for the garden until three councilmen make a recommendation. Kyle Gubler stated that Reynolds has 10-12 people who are interested in gardening.

Water Revenue is increased, and penalties have been reduced. There has been a minor labor recalculation. That will give a little wiggle room for emergencies. The water fund can afford the bottom line.

Sewer Budget has no change.

Irrigation shows engineering for the filter project. Some has been backed out to the capital projects budgets.

Discussion about the Capital Project Budgets. The Mayor is adding these budgets to allow for capitalization of projects throughout the year and not just at year end. These fund budgets will need to be watched as revenue will go into the operations budget and expense out of the capital budget. Doug Beecher wondered about support from the Water Board. Wilson said that the Water Board is in support.

Garbage Fund has no budget changes. Phil Jensen informed that the WCSWD will increase the cost about $.10 per house in January or February. The budget fund equity will buffer that increase. There may also be a change in the method of appointment of board members for the Solid Waste District.

Drainage Fund is increasing to take in the grant. This was a temporary fund when it was first set up, but is still doing the job it was expected to do. Will not be closed until all the drainage infrastructure is fixed.

Cemetery Fund has no changes. There is work toward recovery of the perpetual fund. It should be identified and segregated. Should be at $35,000. That money sits in savings forever. Maintenance costs are paid by interest. Lot sales/grave open-close can go to the General Fund - but until it is recovered, the monies are going to perpetual fund.

Mayor Wilson discussed the capital budgets and the way they track in Pelorus. There are three Enterprise Funds - Water, Irrigation, and Drainage. Part of the Irrigation budget was used to reinstall the irrigation line at the Bible Church earlier this year. Filter is subject to low-interest loan. All left over money will flow to capital budget. If negative on both operation and capital budgets will need fund equity to cover.

Have paid Hurricane off this year.

Kyle Gubler brought up a concern with "matting" in the parks. The wind is blowing the wood chips out of the park playgrounds. The Trust has deemed the Zion View Park unsafe. John Postert has suggested that the city look at purchasing rubberized "installed" grounding. It will be between $15,000 and $20,000 for the Zion View Park, but will be permanent. Could possibly save $3,000 if the city does the installation, but the 20-year warrantee will be negated. Neighbors have wood chips in their yards every time the wind blows. Wanlass Park also has exposed tarp and will need to be upgraded to pass inspection. Phil Jensen suggested that staff find out the warrantee details. See what savings and other materials are available. Discussion about warrantees. Care about entity promotions. May get products cheaper through different entities. May be different grades of materials. Discussion that some of the rubber ground makes a very hard surface The upgrade is not in this year's budget. Kyle will contact other cities - the material has to be approved by the Trust.

Adjourn: Motion by Councilmember Justice to adjourn, second by Councilmember Beecher. Motion carried unanimously. 9:16 a.m.

Minutes taken by June Jeffery.

Date Approved, December 2, 2009

Signed: Mayor, Karl Wilson

ATTEST:

City Recorder