La Verkin City Council Meeting Minutes
Wednesday, April 19, 2017 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
Present: Mayor Pro Tem Ken Hooten, Council Members: Chantelle Browning, Richard Hirschi, Micah Gubler and Randy Reeve; Staff: Derek Imlay, Kevin Bennett, Chief Ben Lee, and Christy Ballard; Public: John Valenti, Ray Justice and Patty Wise.
Troylinn Benson was excused.
A. Called to Order – Invocation and the Pledge of Allegiance were given by Richard Hirschi at 6:00pm.
1. Mary Gubler-Easter Egg Hunt
Mary was not in attendance.
C. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1. Declarations of conflict of interest
3. Minutes: April 5, 2017 regular meeting minutes
4. Review Invoices and Checks: $213,521.45
Motion was made by Councilman Richard Hirschi to approve the consent agenda as written, the minutes of April 5, 2017 as written and checks and invoices for $213,521.45, second by Councilman Randy Reeve. Roll Call Vote: Browning-yes, Gubler-yes, Reeve -yes, Hirschi-yes. Motion carried unanimously.
D. Committee Reports:
1. Planning Commission-Councilman Hirschi reported vacation rental regulations were discussed. There were also three public hearings set for the next planning commission meeting regarding three different lot splits.
2. Water Board- No meeting.
3. Sewer Board-Mayor Pro Tem Hooten reported the irrigation project in Confluence Park has been completed up to the point of signing a lease agreement with the County.
4. Fire District-Kyle reported the pre-bid meeting was held for the upcoming remodel project at the La Verkin fire station.
E. Citizen Comment & Request for Future Agenda Items:
No comments were made.
1. Discussion and possible action to approve Ordinance No. 2017-04; A second ordinance amending ordinance No. 2017-02 regarding RV Resorts and small transient living quarters in Tourist/Resort Commercial Zones by correcting a typographical error in subsection E.3.a(1) of Section 10-6G2-2.5, and providing for an effective date.
Motion was made by Councilman Micah Gubler to approve Ordinance No. 2017-04, a second ordinance amending ordinance No. 2017-02 regarding RV Resorts and small transient living quarters in Tourist/Resort Commercial Zones by correcting a typographical error in subsection E 3 a (1) of Section 10-6G2-2.5, and providing for an effective date, second by Councilman Richard Hirschi. Browning-yes, Hirschi-yes, Gubler-yes, Reeve-yes. Motion carries.
2. Discussion and possible action to Accept a Warranty Deed (Road Dedication), conveying a Portion of Bringhurst Lane to the City, and to Authorize the Mayor Pro Tem to sign said Document and have the same Recorded with the County Recorder.
Kevin explained the property was rezoned several months ago to residential. Before a home could be built the road needed to be widened. The parcel is not part of a subdivision so the owner is doing a Road Dedication Deed to dedicate the portion of Bringhurst Lane the property fronts to the City of La Verkin.
Motion was made by Councilman Richard Hirschi to Accept a Warranty Deed (Road Dedication), conveying a Portion of Bringhurst Lane to the City, and to Authorize the Mayor Pro Tem to sign said Document and have the same Recorded with the County Recorder, second by Councilman Randy Reeve. Browning-yes, Hirschi-yes, Gubler-yes, Reeve-yes. Motion carried.
3. Discussion and possible action on a Hurricane High School Swim Team donation.
Mayor Pro Tem Hooten explained the item is from a presentation given at the last city council meeting where Mr. Grygla asked for $1,000. The money will help cover the remaining cost of a pool cover for the Hurricane High School swim team.
Councilman Gubler reported, according to Mr. Grygla, the surrounding communities had all donated.
Kyle would prefer the money to come from the RAP Tax line but there is another line the money could come from.
Motion was made by Micah Gubler to donate the requested $1,000 to the Hurricane High School swim team, second by Councilman Randy Reeve. Reeve-yes, Gubler-yes, Hirschi-yes, Browning-yes, Hooten-yes. Motion carried.
4. Discussion and possible action on the Site Select Plus, also known as the Washington County Economic Development Council, contribution request.
Kyle explained La Verkin City used to have a seat on the board but was not sure why we no longer do. Every year Site Select Plus asks the City for a donation based on population. The past several years it has been approximately $3,400. In the past, there has been come concern voiced that La Verkin may not be getting their money’s worth out of the Board.
Hurricane Valley Tourism Board is a newly established 501c3 which is like Site Select Plus. They too are going to ask the Council for financial support.
The City is represented on the board as is a local business owner. The board will deal mainly with tourism where Site Select Plus handles mainly economic development.
The Council can donate to one or both organizations, either full asking amounts or divide the $3,400 between the two.
He suggested donating to both organizations.
In previous years, the City has taken the money from the Community Development Fund. There are several large things the fund pays for, he would need to talk to Troylinn to find out those amounts.
Mayor Pro Tem Hooten mentioned Site Select Plus does have a high success rate, La Verkin just doesn’t have the industrial zoning for the types of businesses they deal with.
The Councilmembers were in favor of donating money to both organizations.
Motion was made Councilman Randy Reeve to donate $2,000 to Site Select Plus and $1,400 to the Hurricane Valley Tourism Board, second by Councilwoman Chantelle Browning. Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously.
5. Presentation and discussion of the 2017-2018 Tentative Budget.
Kyle began the presentation with the General Fund Revenue. He mentioned he was very conservative with the projected dollar amount for Taxes.
The Transient Room Tax does not give the City a breakdown between vacation rentals and hotels.
The State changed the formula for the B&C Road Funds and La Verkin will be receiving $500 less than last year.
Contributions and Transfers decreased $10,000 from contributions from the Water Fund.
The Appropriation of Fund balance is like the savings account and the tentative budget has it only contributing $10,000 which is the lowest Kyle has seen. That is a good thing.
Total Revenue is listed as $1,675,934.
General Fund Expenditures; There is a 2% COLA included in the Salaries & Wages line.
There was an increase in the cost of dispatch for the Public Safety and an increase in the Part Time Employee line.
Public Safety has four new line items that haven’t changed the bottom line but made tracking simpler.
The Street Improvement line is less than last year because of the purchase of the crack seal machine and a full load of tar. The tar was supposed to be enough to do the entire City but the cracks were worse than expected so the material has been used.
Total Expenditures $1,675,934.
Water Fund had no major changes. The Irrigation Fund is healthier than it has been, mostly due to the increase in irrigation rates.
Garbage Fund is a pass through, except for the 5% fee collected which is used for Salaries & Wages and Employee Benefits. There has been an increase from past years due to the BluCan Recycling Program.
Drainage Fund had no major changes.
Kyle went over the timeline for adopting the budget. He would like the public hearing set for May 17, 2017.
Councilwoman Browning asked Derek why the crack seal product did not last as long as planned.
Derek replied he averaged out how much product it should take to cover the City. The cracks were deeper and wider than originally anticipated. He also felt the crew was doing a better job at blowing the cracks out and filling them with more product.
This coming year he would like to focus on crack sealing Zion View Estates and put more money into a slurry seal that would protect the product.
Councilwoman Browning mentioned the number one concern from citizens who contact her is the condition of the roads. It was also the number one concern from the citizens that responded to the survey the City had. If the City has an estimated 10 million dollars in road infrastructure and 1% is the recommended amount to put in annually, the street improvement line should be $100,000. Based on the information from Derek, the roads are in worse condition than originally thought. She would like more than $74,000 put into street improvements and pointed out the cost to repair roads is greater that the cost of maintaining them.
She suggested having a work session to go through the budget line by line to find the additional money.
Mayor Pro Tem Hooten pointed out the tentative budget can be changed. The business item is to accept the document as the tentative budget so the public would have access to it.
Kyle mentioned the additional money would need to come from either a different line item, the Appropriation of Fund Balance or by increasing taxes. He also pointed out street improvements over the last several years have ended up being over $100,000 after budget amendments.
Councilman Reeve asked if Derek felt the crack seal machine was a good investment.
Derek replied yes, he feels it saved approximately $15,000 for the upcoming year. When the project is hired out they work at the minimum requirement, his crew did not do that so the repair should last twice as long. They also put product on sections of road that had enough cracks a hired company would have said were beyond repair. Derek wanted to see if this would extend the life of the road.
It was a time-consuming project but he felt it did save the City money.
Councilman Gubler said there is no easy answer for street improvement. Cities decide to replace roads and must bond for the project then the bond must be paid every year so there is not enough money to maintain the roads.
Kyle told the Council street improvement is not an issue for only La Verkin, every community in the State deals with it.
Motion was made by Councilman Richard Hirschi to accept the 2017-2018 Tentative Budget and set the public hearing for May 17, 2017, second by Councilman Micah Gubler. Roll Call Vote: Browning-no, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion passes.
G. Mayor & Council Reports:
Kyle reviewed the steps in replacing a mayor. The new mayor would be voted in at the next City Council meeting and Declaration of Candidacy was being accepted until Friday, April 21, 2017 at 3pm.
Chief Lee stated he is proud of his officers and their dedication. It is very frustrating for them to arrest someone only to have them bond out and back in the community. There is a residence in La Verkin that the police have executed a search warrant for on three different occasions.
Mayor Pro Tem Hooten thanked Chief Lee for all the hard work he and his officers do. He also mentioned the animal shelter was over capacity so if anyone would like to adopt a dog, there are some wonderful animals available. Patti does a great job but she could use more volunteers if anyone was interested.
Browning-Mosquito Abatement reported the number of traps were increased and some trapping areas were changed. The Committee received a Zika Grant that will allow them to purchase parts for the newly designed bucket traps. She has the irrigated pastures guideline for reducing mosquitos available for interested citizens.
Hirschi-Thanked everyone for their concern with his recent health issues.
Gubler-Thanked Chief Lee for the work his department does. It is helpful for the Council to be able to tell concerned citizens the police are doing what they can and take every opportunity, within the law, to get into those problem houses. Individuals living in the problem houses probably want to live in areas they are left alone and if they know that won’t happen in La Verkin maybe they will choose to go somewhere else.
He thanked Derek and his crew for the sacrifice and creativity they use in dealing with the limited resources available.
Reeve- Nothing to report.
Motion was made by Councilman Randy Reeve to adjourn, second by Councilman Micah Gubler. Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously at 7:05pm.
Minutes were taken on behalf of the City Recorder by Christy Ballard.