La Verkin City Council Meeting Minutes
Wednesday, September 7, 2016 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
Present: Mayor Kerry Gubler; Council Members: Randy Reeve, Micah Gubler, Richard Hirschi, Ken Hooten and Chantelle Browning; Staff: Kyle Gubler, Derek Imlay, Troylinn Benson, Kevin Bennett, Chief Ben Lee and Christy Ballard; Public: Lynn Chamberlain.
A. Called to Order – Invocation and the Pledge of Allegiance was given by Ken Hooten at 6:00pm.
1. Tiffany Mower-Victim Service Coordinator
Tiffany thanked the Councilmembers for La Verkin City’s continued support.
Victim Services have assisted in roughly 474 cases from January 1, 2016 to September 1,2016 in the eastern Washington County area. In 2015 they ended with a total of 444 cases.
The program can spend sometimes up to 32 hours per victim.
Victim Services will now assist with fraud, identity theft and financial crimes due to the increase in victims. They will assist the victims in moving forward with the process after the initial police report has been made. In addition to the domestic violence and child abuse cases they also assist in suicides, fatal accidents, residential burglary, drownings, and the mental health community
The program is getting much better at buffering secondary incidents. They have very few secondary incidents in the domestic violence cases.
Tiffany is the only full time employee. July 1, 2016 she was given funding to hire a part time employee.
C. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1. Declarations of conflict of interest
3. Minutes: August 3, 2016 regular meeting minutes
4. Review Invoices and Checks: $247,798.68
Motion was made by Councilman Richard Hirschi to approve the consent agenda as written, including the August 3, 2016 regular meeting minutes, and checks and invoices for $247,798.68, second by Councilman Ken Hooten. Roll Call Vote: Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously.
F. Committee Reports:
1. Planning Commission-Councilman Hirschi reported the revised map for the downtown zones was discussed along with a potential use for the property east of the La Quinta hotel. They are also going over the Moderate Income Housing Plan.
Councilman Hooten asked if the Planning Commission had discussed vacation rentals.
The Planning Commission will be discussing them on the fourth Wednesday in September.
2. Water Board-No meeting.
3. Sewer Board-Councilman Hooten reported the priority list was created for improving existing sewer lines. The 10-year plan was also discussed. A treatment plant will be installed in the next 5-6 years by Confluence Park. The District would like to land apply the water from that plant to benefit/improve the Park.
4. Fire District-Chief Tom Kuhlmann reported the District has had a significant increase in calls and will be re-evaluating the 2017 budget for additional manpower. They have been recruiting for the last year and a half and only have 12 applicants, they like to start with 30.
The bid for a fire station in the Coral Canyon area has gone out. All bids were rejected because they were all over budget. The station will get redesigned and put back out to bid.
The architect began working on the La Verkin Fire Station remodel.
The ladder truck design was finished and the truck should be ready around the beginning of 2017.
Councilman Gubler asked if the additional fire truck would change the ISO Protection Class.
Chief Kuhlmann replied the District is still in negotiation with ISO. An evaluation was done and he felt there were a few errors in the preliminary report so he asked for a review of those.
Chief also discussed the growth Hurricane and La Verkin are experiencing and the affect it will have on his Department.
G. Citizen Comment & Request for Future Agenda Items:
No comments were made.
1. Discussion and possible action to ratify the CDBG contract and the amendment thereto, regarding the funding for the Fire House addition.
Kevin explained a year and a half ago the Councilmembers agreed to try and get CDBG funding for the fire house expansion to help HVFSSD. The original agreement was for $200,000 it has since been amended to $300,000. The agreements have been signed and need to be ratified before the project can move forward.
Motion was made by Councilman Ken Hooten to ratify the CDBG contract and the amendment thereto, regarding the La Verkin Fire House expansion, second by Councilman Randy Reeve. Roll Call Vote: Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously.
2. Discussion and possible action to approve with regards to Confluence Park:
a. Resolution No. R-2016-14; A resolution approving an Interlocal Cooperation Agreement with Washington County regarding Water to be provided to water the Park.
Mayor Gubler explained the County has approved all three of the agreements.
This item is a resolution providing irrigation water to Confluence Park.
Motion was made by Councilman Richard Hirschi to approve Resolution No. R-2016-14; a resolution approving an Interlocal Cooperation Agreement with Washington County regarding water to be provided to water Confluence Park, second by Councilman Ken Hooten. Roll Call Vote: Reeve-yes, Gubler-yes, Hooten-yes, Hirschi-yes, Browning-yes, Motion carried unanimously.
b. Resolution No. R-2016-15; A resolution approving an Interlocal Cooperation Agreement with Washington County regarding the provision of certain maintenance services for the Park.
Kyle explained the City will provide, on average, 20 hours per week services, police and maintenance, in the Park. The County will pay half at six months and the other half in another six months.
Chief Lee and Derek Imlay will figure out a tracking system and how the hours will be divided.
Motion was made by Councilman Ken Hooten to approve Resolution No R-2016-15; a resolution approving an Interlocal Cooperation Agreement with Washington County regarding the provision of certain maintenance services for the Park, second by Councilman Richard Hirschi. Roll Call Vote: Reeve-yes, Gubler-yes, Hooten-yes, Hirschi-yes, Browning-yes. Motion carried unanimously.
c. Resolution No. R-2016-16; A resolution approving an Interlocal Cooperation Agreement with Washington County and Ash Creek Special Service District regarding the maintenance and costs thereof relative to an irrigation transmission line (main) to be installed in the Park.
Kyle reported this will be a new line that Ash Creek Sewer District will install. It will be paid for by Ash Creek SSD and the County. The line will be installed to La Verkin City’s specification. Washington County will pay La Verkin City up to $3,000 over the next five years for maintenance.
Ash Creek Sewer District is planning on building a treatment plant there in 5-7 years. If the treatment plant is not in when this contract is up, a new contract can be discussed.
Once the plant goes in, Ash Creek SSD will put the waste water back into La Verkin’s irrigation system.
Confluence Park is a great asset to La Verkin City.
Motion was made by Councilman Micah Gubler to approve Resolution No. R-2016-16; a resolution approving an Interlocal Cooperation Agreement with Washington County and Ash Creek Special Service District regarding the maintenance and costs thereof relative to an irrigation transmission line (main) to be installed in the Park, second by Councilman Ken Hooten. Roll Call Vote: Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously.
3. Consideration, discussion and possible action to authorize the City Administrator to negotiate conditions for the CIB funding of the 300 West Road project.
Mayor Gubler reported the City did not get the funding from the CIB Board that was expected so staff needs to find out how the Council would like to move forward.
Kyle passed out a packet.
He explained the CIB Board would not pay for sidewalks. They also had an issue with the retaining wall the City wanted to put on the side of the road and some concerns with engineering.
The City asked for roughly $242,000 in grant and $242,000 in loan, giving the City an annual loan payment of $15,523.
The original pictures focused mainly on the school children’s safety. Because the Board had an issue with the retaining wall Kyle will be taking pictures focused on the how steep the grade is and the importance of the wall if the road is going to be improved.
The Board offered La Verkin a $383,000 loan with a $100,000 grant making the annual payment $24,568.
Kyle explained to the Board after the meeting that La Verkin budgeted $15,000-17,000 for the project. Kyle was told he could make a counter offer and not lose the offer La Verkin was given.
He will attend the October 6, 2016 funding meeting where he can either accept the offer or make a counter offer. Kyle suggested requesting a $252,000 loan and a $195,000 grant, giving an annual payment of $16,165.
Kyle has a couple of meetings with Board members to discuss the project, show them the pictures and get their opinion.
Kevin did find a Safe Routes to School grant that the City can apply for to get help with the sidewalks.
The annual payment will come out of the Road Fund.
Councilman Hirschi would like to counter offer and feels meeting with the Board members is a good idea.
Councilman Hooten mentioned the project is number one on the priority list for the safety of the children, he feels the City should move forward with it.
Councilman Gubler said while he would like to get the best offer for the City he doesn’t want to turn down the $100,000 offered and feels the City should move forward with the project.
Councilwoman Browning would like to move forward with the project regardless of whether or not the Board accepts the counter offer. However, she would like to get as much in grant as possible and feels the counter offer may need to be higher on the loan side and lower on the grant side to have them consider it especially if there is no haggling.
Councilman Reeve feels we should accept the offer if the Board is not willing to accept the counter offer.
Kyle will email the Councilmembers informing them how the meeting with the Board members went and the different annual payment amounts for different loan amounts.
I. Staff, Mayor & Council Reports:
City Administrator-Kyle Gubler
Kyle emailed his report to the Councilmembers.
· Friday, September 23th will be the second Movie in the Park.
· Planning for Winterfest has started.
· Jana Anderson has agreed to coordinate the Christmas Eve program.
· Founders Day will be Saturday, April 22, 2017. Richard and Linda Prince will be in charge of that.
· At the end of the school year there will be a postcard size handout passed out with a list of the summer activities in La Verkin.
· Kyle met with the primary investors of Sunset View Estates to let them know the City is not the reason the project has not been moving forward and that they too would like to see it move along.
· There were 6 new residential building permits in the month of August.
· Kyle is putting together an Idea Board to help come up with activities the City can do with little or no money.
Councilman Reeve asked if Kyle has looked into the technology of sending messages out in mass form.
Kyle replied that a person approached the City several years ago who had a program that could do that but it was very expensive.
There is a Facebook page for the City sports and the secondary water.
Councilman Gubler will do some research on free programs.
Public Safety-Chief Ben Lee
· Thanked Tiffany Mower for the assistance she provides to his Department and the citizens of
La Verkin. Most of the cases she gets from La Verkin City are domestic violence and sexual assaults. He has noticed an increase of cases dealing with mental health issues that take a lot of time and resources so he is very appreciative of Tiffany’s help with them.
· The Department is still one officer down. The job opening was listed for three weeks. In that time there were three applications submitted, none of which were qualified for the position.
He did hire Officer Jake Bulkley as a reserve officer and Officer Wolsleger has agreed to be a reserve officer with limited capacity.
· Animal Control has had a lot of issues. In the past few weeks there have been up to 12 dogs in the shelter built for 8 with limited staff to deal with it. None of those dogs are from the County or Toquerville.
There are volunteers that help and the inmate program that helps, however in the last month there have been three volunteers bitten by the dogs. The dogs have been euthanized because they were vicious animals and could not be adopted out.
· Project Lifesaver is specifically for people with autism, dementia or Alzheimer’s. They get a bracelet that allows the police to locate them. In the past few months the Department has successfully found three children.
This program is thanks to a grant from Washington City.
Director of Operations-Derek Imlay
· Two of the irrigation filters went down today, one is back online the other broke the interior shaft. Derek does have the parts to fix it but not the manpower.
· Culinary water has spent 50% of its budget and we are only 20% into the year.
Nothing to report.
Browning-Nothing to report.
Hirschi-Nothing to report.
Hooten-Nothing to report.
Gubler-Nothing to report.
Reeve-Nothing to report.
Motion was made by Councilman Ken Hooten to adjourn, second by Councilman Micah Gubler. Hirschi-yes, Hooten-yes, Browning-yes, Gubler-yes, Reeve-yes. Motion carried unanimously at 7:15pm.
Minutes were taken on behalf of the City Recorder by Christy Ballard.