La Verkin City Council Meeting Minutes
Wednesday, April 6, 2016 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
Present: Mayor Kerry Gubler; Council Members: Chantelle Browning, Richard Hirschi, Ken Hooten, Micah Gubler and Randy Reeve; Staff: Kyle Gubler, Derek Imlay, Troylinn Benson, Kevin Bennett, Chief Ben Lee and Christy Ballard; Public: John Valenti, Tim Hopkinson, Robert & Adrienne Jahns, Steve Christian, Rich Murset, Kris & Kathleen Smedley, Jodi & Ryan Drake, Don & Carol Riddle, Ashley Riddle, Juan & Chesney Galindo, Hope Kitchern, Margaret & Paul Sorensen, Jan Wolsleger, Shawna Wolsleger & family, Jared Jones and Jay Yasuda.
A. Called to Order – Invocation and the Pledge of Allegiance was given by Ben Lee at 6:00pm.
1. Rich Murset-Founders Day
Mayor Gubler thanked Rich for being in charge of the celebration.
He was given a certificate and gift card.
2. Davis Farmers Market
Davis Farmers Market has sponsored the breakfast the last two years for Founders Day.
Mayor Gubler thanked them and presented them with a certificate of appreciation.
3. Chesney Galindo & the American Legion Riders Post 100-Easter Egg Hunt
Chesney was in charge of the Easter Egg hunt this year and the American Legion Riders helped her acquire numerous prizes for the hunt.
Mayor Gubler thanked Chesney and the Riders for their contribution to the hunt. Chesney was given a certificate and gift card for her service.
4. La Verkin City Police Department
Chief Ben Lee honored Officer Dennis Wolsleger for providing lifesaving efforts to a resident of La Verkin. He was given a lapel pin.
Officer Amber Crouse had been honored previously for her service in providing lifesaving efforts and was given a lapel pin for her service.
Kyle Gubler swore in the new police officer, Gage Gardiner.
C. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1. Declarations of conflict of interest
3. Minutes: March 16, 2016, regular meeting minutes.
4. Review Invoices and Checks: $384,791.36
Councilman Gubler reported a conflict of interest and will continue to once a month.
Kyle Gubler stated once the conflict has been stated and as long as it is for the same item, Councilman Gubler does not need to continue to declare it.
Motion was made by Councilman Richard Hirschi to approve the consent agenda as written, including the March 16, 2016 regular meeting minutes and checks and invoices in the amount of $384,791.36, second by Councilman Micah Gubler. Roll Call Vote: Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously.
D. Committee Reports:
1. Planning Commission-Councilman Hirschi reported there was a discussion and public hearing for the proposed Transition Zone. Most of the citizens that spoke were not in favor of the new zone. A motion was made to table the issue. The Commissioners will take the comments that were made and re-evaluate the ordinance.
2. Water Board-Mayor Gubler reported there has not been a meeting. The irrigation water is in the system.
3. Sewer Board-Blair reported two minor subdivisions were approved. There was also a discussion on growth within the service area of the District. The Sewer District will be hiring a general laborer.
4. Fire District-Caption Steve Christian reported the District would be reviewing the plans for the La Verkin Fire Station Remodel project.
The ladder truck has been ordered and will be ready in about one year.
Councilman Hirschi reported there was a meeting Monday where several concerned citizens attended to bring up the concern of lack of cell phone coverage on Kolob.
They will be working with a cell phone company to get a repeater put on the water tower to help with that.
The new Deputy Chief position has not been filled yet but they did hire a new Wildland Engine boss.
E. Citizen Comment & Request for Future Agenda Items:
Adrienne Jahns-She would like to talk about communication. When she first moved to La Verkin, there was a monthly email sent out listing the meeting times, upcoming celebrations and when Dumpster Days was. She doesn’t get that anymore. She knows things are posted at the City Office building but would like to start receiving the newsletter again. Along the same line, the calendar on the City Website is embarrassing. There is nothing listed on it. There is not a newsletter and nothing posted on the city calendar. She would appreciate it if someone at the City Office would start posting things on the calendar. She knows there are several different active Facebook sites; she particularly enjoys the La Verkin Community site. She takes things she gets out of the City postings and puts them on this site. She would like to see more La Verkin government, such as the agendas, posted on these sites.
She thanked the Councilmembers for their service.
Robert Jahns-He noticed the rate for irrigation water had increased and would like to know what constituted that increase. It has to be an awesome job keeping the system going, it is the finest irrigation system he has ever had and he has lived in six different states. He would like to know who to talk to about this to find out more about the cost and what happened.
The other item he would like to discuss is the opposition to the proposed ordinance presented at the last planning and zoning meeting. He and his wife would like to volunteer to be members of a residents committee that could talk to the Planning Commission to talk about issues before they get to the point of two weeks’ notice and it all blows up. Then they could hopefully resolve issues and get different points of view ahead of the official adoption period.
Mayor Gubler reported the increase is for the infrastructure. It was recommended the City increase the water rates eight years ago and it never happened.
Jared Jones-He is here representing Cross Fit Blackridge. He is not an owner but was asked to come and speak for them because it is hard for them to get away at this time; it is one of their busiest class times.
The owners have heard there have been complaints regarding noise associated with the business. The biggest issue they are having is they hear about the complaints after the fact. As they try to move forward, they would like to figure out a way to compromise and reconcile what the complaints are verses what the City statutes and ordinances are concerning noise.
He would like to have a meeting with Cross Fit Blackridge and the people concerned about the noise. That way Cross Fit can recognize what and when the complaints are and help the neighbors realize that Cross Fit understands there are noises that go along with that type of business and they would like to try to mitigate those without ultimately hurting the business.
It could possibly be an agenda item, he knows the issue has been discussed in the past and he would like the Council to hear the “other side” as well. They want to contribute to the community, and do not want it to be a conflict situation, us against them. They would like to find a middle ground so everyone feels like they had a fair agreement.
Mayor Gubler mentioned he met with Josh Langston and invited him to meet with the neighbors and that was never done. There is a concerned citizen present so perhaps Jared could meet with him and/or exchange information.
1. Discussion and possible action on Days of ’47 Dixie donation.
This would be for the summer of 2017.
Councilwoman Browning said if anyone in the community was willing to volunteer to help with the celebration, she would be in favor of that but does not feel La Verkin is in a position to help monetarily.
Councilman Hooten would like to sponsor a soapbox derby event for the celebration.
The City has never done a qualifying race so Kyle does not know the requirements or cost.
The Royalty could do a float for the parade but their budget would need to be increased.
Councilman Gubler likes the idea of a soapbox derby. He would like to find volunteers to help keep the cost down.
Councilman Reeve feels the Council needs to remember how taxed Derek’s crew is and the amount of extra work the current festivals place on them. He feels if the Council keeps adding more responsibilities to them, they need to add more manpower.
He feels the City should wait a couple years and revisit the idea.
Kyle will check about the possibly of help with funding a soapbox derby race.
He will also find out the cost of a float.
2. Discussion on watering times.
Mayor Gubler explained water is becoming a critical issue, and while it may not directly affect us too much, it will affect our children. We need to get the citizens more sensitive to the drought situation we have been in for the last 15-20 years. He would like to encourage all citizens to water from 6pm to 10am. If everyone could help educate his or her neighbors, he would appreciate it.
Confluence Park may be purchasing water from La Verkin City. If they do, the Park will need to water during the day so there is enough pressure for the City to water during the evening.
3. Discussion and possible action to ratify the City’s RFP for playground equipment to be placed in Vintage Park, and to approve a proposed contract with Garrett and Company, Inc. (GAC), comprised of the City’s RFP and GAC’s proposed quote and proposal (option 1).
Kyle explained the money for this project had been approved in the budget. The project was put out to bid. A copy of the agreement was included in the packet.
Kyle had a picture of the playground equipment set that was purchased. The City will use artificial turf instead of woodchips and will keep the original cement boarder that is 60x60 but will add an additional cement boarder making the play area 60x30.
There will be an additional charge of $2,000 for the City to prep the area.
This will be a City Park.
Motion was made by Councilman Ken Hooten to ratify the City’s RFP for playground equipment and surfacing and accept Option 1 from Garrett and Company in the amount of $59,195.00, and approve the proposed contract with Garrett and Company comprised of the City’s RFP and Garrett and Company’s proposed Option 1 quote and proposal, and authorize the Mayor to sign the quote/proposal form on behalf of the City to authorize the desired purchase, second by Councilman Richard Hirschi. Roll Call Vote: Reeve-yes, Gubler-yes, Hooten-yes, Hirschi-yes, Browning-yes. Motion carried unanimously.
Kyle suggested having a ribbon cutting ceremony once the park has been completed.
G. Staff. Mayor & Council Reports:
City Administrator-Kyle Gubler
Kyle emailed his report to the Councilmembers.
· The City needs to find someone to Chair the July 4th festivities. If anyone has any suggestions contact Kyle or Councilman Reeve.
· The 4th Grade Foresters program is April 8 at 10am. They will be planting a tree at the animal shelter. This is an annual program; the Councilmembers are invited.
· Staff will be meeting with Sunrise Engineering to get a work release so they can start the application for the CIB Board to begin the 300 West Street Project. The City will ask for a 50/50 grant loan. The loan amount will be approximately $250,000 and the payment should be about $15,000. The Gas Tax money will cover the payment amount.
The CIB Board is priority based and this project is third on the list. If the City does receive funding, the project will be in next year’s budget.
· The County would like to contract with La Verkin to help maintain and provide more police presence to Confluence Park. The County would pay La Verkin $25,000 a year for 20 hours a week of manpower for the Park.
· Kyle passed out the General Fund budget worksheet. He would like to have the tentative budget ready for the next City Council meeting.
Public Safety-Chief Ben Lee
· Chief was able to get new body cameras for the Department with a Highway Safety Grant.
· Officer Gardiner will graduate from the Police Academy on Saturday, April 9.
· Chief Lee has been looking into different solutions to the cat issue. He met with a custom container distributor. For about $9,000 the City could purchase a ready to use, 20x8 container.
Councilman Reeve asked if Kevin had a chance to find out the legalities involved with housing cats at the shelter.
Kevin replied he has checked into housing cats and adopting them out. He has found that cats have more health issues than dogs.
He does not know whether a custom container would be sufficient.
Mayor Gubler mentioned the County is interested in doing something to help the communities with animal issues.
Chief was able to attend that meeting and reported the County is proposing to build one large building that would house animals and use inmate labor to train the dogs to make them more adoptable.
They would build a section for cats.
Councilman Reeve mentioned a previous Council promised the citizens in the future there would be a cat room at the shelter.
· Chief Lee reported the Department took 350 calls for service in the last quarter.
Councilman Hooten has noticed an increase in the amount of traffic at the cross walk, particularly during school times. There has also been an increase in red light violations. He would like to request more of a police presence during the school pick up and drop off times.
Director of Operations-Derek Imlay
· Derek reported the crack seal portion of the 2016 Road Maintenance Project has been completed. 300 South has been shut down while they fix that section of road. That should be completed in a couple weeks and they will follow that up with the slurry seal, which will complete the project.
· Sunset View Estates has been working on the rock fall and drainage berm. They have been waiting on a temporary easement, which the City helped facilitate, from the surrounding property owners to get the drainage across and dropped into the system that takes it under SR9.
The project includes improvements to 400 North, they will get curb gutter and sidewalk.
· Interstate Rock Products and WCSD are ready to start the Main Street extension. That project will extend Main Street passed 700 N down to the north end of the school property. It will also bring a road in from SR17 that will intersect at Main Street. One of the concerns the City has is providing the Spanish Gardens and Vintage Park area with irrigation while IRP raises the lines. There may be some disruptions but he will try to keep them to a minimum.
· The crew has put in a rock wall at the park at Riverwood to help divide the property from the neighboring house for drainage purposes and to create a parking lot.
· Derek attended a meeting with Ron Thompson with the WCWCD. The River is in better shape than it was last year but we do still need to be as conservative as possible.
The District installed a new gate at the diversion dam a few years ago. The middle gate is not working as well as they had hoped so now the District is trying to create a void in front of the dam. This is creating an issue with our secondary water system because of the amount of debris and sand that is coming down. The pre filters have to be cleaned out 3 times a day, seven days a week.
Derek compared 2014, 2015 and 2016 to show how often the filters are cycling. He explained the steps they have gone through to keep the water in the system. They plan to keep the water in until the motors burn out. The other option is to either go from a 500-micron filter to an 800-micron filter or remove the filters completely sending the same debris into the lines the City spent the last 4-5 years cleaning. Either one of those options will cause issues for the citizens sprinkler systems.
The District thinks it will take another six weeks to get their issue taken care of. Toquerville is already on water restriction so getting help from them is not an option.
It will take about one week and $2,000 to replace a filter, the system can run on only 2 motors it will just lower the volume of water that can be put out.
The office tires to field the irrigation calls the best we can. Derek took the girls up to the dam and explained how/why the District is dredging to help them better answer those calls.
The quarterly financials will be at the next meeting.
Mayor Gubler-The Open and Public Meetings Act and Government Records and Management Act training will be during the next City Council meeting.
Browning-The Zika Virus has been in the news again and both KSL and KUTV talked to the SWMA Director, Sean Amodt because this is the area the two mosquitos that carry the virus are found. Sean reported he is not worried about the virus because while we are hot like the southern countries, we also get cold so it kills the mosquitos.
Hirschi-There was a camper at the park overnight, which is prohibited. He wondered if the City could post signs letting people know.
Hooten- Confluence Park is having a ribbon cutting ceremony for the new trailhead in Hurricane. It will be April 16 at 10am. Everyone is invited. The trailhead has a spectacular view.
He invited everyone to visit Confluence Park. The trails have been improved and there is more handicap access, it is also greener than it has been in several years. Confluence Park is a great asset to all three surrounding communities.
Gubler-Nothing to report but had a question on creating bike trails in Confluence Park.
Bikes are allowed on the trails in Confluence Park.
Reeve- Nothing to report but had a question on the status of Cross Fit’s business license.
Cross Fit has renewed their license and if Mr. Jones and the neighbors can’t come to a resolution the City may need to revoke it.
H. Executive Session:
There was not a need for an Executive Session.
Motion was made by Councilman Ken Hooten to adjourn, second by Councilman Richard Hirschi. Browning-yes, Hirschi-yes, Hooten-yes, Gubler-yes, Reeve-yes. Motion carried unanimously at 7:19pm.
Minutes were taken on behalf of the City Recorder by Christy Ballard.