La Verkin City Council Meeting Minutes
Wednesday, December 3, 2014 6:00 p.m.
Council Chambers, 111 S. Main, LaVerkin, Utah
Present: Mayor Kerry Gubler; Council-Members: Richard Hirschi, Ken Hooten, and Chantelle Browning; Staff: Kyle Gubler, Derek Imlay, Kevin Bennett, Chief Ben Lee, and Christy Ballard; Public: John Valenti, Gary McKell, Charlotte West, Mina Joshi and Jansen Ence
Councilmen Randy Reeve and Brandon Stephenson have been excused.
Troylinn Benson has been excused.
A. Called to Order – Invocation was given by Chantelle Browning at 6:00 pm
The Pledge of Allegiance was given by Jansen Ence from Scout Troop 398
B. Consent Agenda: (Items on the consent agenda may not require discussion. These items will be a single motion unless removed at the request of the Mayor or City Council.)
1. Declarations of conflict of interest
3. Minutes: November 5, 2014 regular meeting minutes
4. Review Invoices and Checks: $120,038.97
Motion was made by Councilman Ken Hooten to approve the consent agenda as written including the November 5, 2014 regular meeting minutes and the checks and invoices in the amount of $120,038.97 second by Councilman Richard Hirschi. Roll Call Vote: Browning-yes, Hirschi-yes, Hooten-yes. Motion carried unanimously.
C. Committee Reports:
1. Planning Commission-Councilman Hirschi reported there will be a meeting next Wednesday.
2. Water Board-The next meeting is in February.
3. Fire District-Councilman Hooten reported there has not been a meeting.
4. Sewer Board-There were no questions for Blair.
5. Community Garden- Richard reported Mr. Wiser will plow the garden area when the ground dries up.
Mayor Gubler mentioned the City is still looking for volunteers to help with the community garden.
D. Citizen Comment & Request for Future Agenda Items:
Mayor Gubler announced the new hotel is opening shortly. He introduced Mina Joshi and Charlotte West, gave Mina the business license and commented the City of La Verkin is very excited to have the hotel finally open.
Mina thanked the Mayor and said she has worked in many different communities in the hotel business and really appreciates all of the help from the City staff, especially John and Christy, and the Councilmembers.
The Councilmembers were each given a complementary bag from Mina and Charlotte.
E. Public Hearing:
1. CDBG Grant
Mayor Gubler opened the public hearing at 6:09pm.
Mayor Gubler stated this hearing is being called to consider potential projects for which funding may be applied under the 2015 Community Development Block Grant Program. The grant money must be spent on projects benefiting primarily low and moderate-income persons. The Five County Association of Governments in which La Verkin City is a member, is expecting to receive approximately $700,000 in this new program year. All eligible activities that can be accomplished under this program are identified in the CDBG Application Guide and interested persons can review it at any time. Several of the eligible activities listed include, Construction of public works and facilities, ie: water and sewer lines, fire stations, acquisition of real property, provision of public services such as food banks or homeless shelters. Also eligible are loan programs for private businesses which would then hire low income persons and the program can also pay for housing rehabilitation for low income homeowners or for persons owning rental housing for lower income persons. In the past La Verkin City has received seven grants; in 1982 a community facility at $4,076; in 1984, a fire grant for $74,000; in 1990, a water grant for $33,052; in 1992, a water grant for $20,000; in 1993 a water grant for $21,050; in 1995, for flood control planning $20,397; in 1995, an ADA grant for $86,530. The city has handed out its capital investment plan as part of the regional “Consolidated Plan”. This list shows which projects the city has identified as being needed in the community. If anyone has questions, comments or suggestions during the hearing please identify yourselves by name, before speaking. The clerk will include your names in the minutes and we would like to specifically respond to your questions and suggestions during the hearing.
Councilman Hirschi mentioned there were a lot of water grants and questioned what they were for and if there is a new grant for this upcoming year.
Mayor Gubler replied the grants listed are from 10 plus years ago and Kyle will discuss an improvement list during the business portion of the meeting.
No further comments were made.
Mayor Gubler closed the public hearing at 6:13pm.
Charlotte West asked what help the City needed for the community garden. She writes an article for an independent called Dixie Gardening. She could not donate a lot of her time but could help find people.
She will get in touch with Councilman Hirschi.
1. Discussion on Capital Improvements List.
Kyle explained this is the exact list that will be turned into the Five County Associations of Governments. There is a one year action plan and those items are what we would like to put in for this year.
Anything the City would like to receive funding for has to be on this list.
The main item on this list is the addition to the fire station. Chief Kuhlmann is working on the numbers that need to be on the list before the middle of December deadline.
The five year strategy can change. If the Councilmembers feel things should be in a different order it can be changed at any time.
The projected year to apply for each project is also listed.
Mayor Gubler feels that 300 West should remain at the top of the list. He also encouraged the Councilmembers to read over the list and talk to the citizens. There will be a discussion after the first of the year.
Kyle explained CDBG is grant money with a maximum of $300,000 over two years. They have a scoring system for each type of project and mentioned that road projects don’t set very high on their list.
Councilman Hooten agrees that 300 West improvements should be at the top of the list.
2. Discussion and possible action to ratify the Mayor’s signature on the Mayor’s Letter of Commitment and the City’s support for LaVerkin’s requested Participation in the proposed Update to the Five-County Association of Government’s Multi-jurisdictional Hazard Mitigation Plan.
This has already been signed; the Councilmembers just need to ratify it.
Motion was made by Councilman Richard Hirschi to ratify the Mayor’s signature on the Letter of Commitment and the City’s support for La Verkin’s requested Participation in the proposed update to the Five-County Association of Government’s Multijurisdictional Hazard Mitigation Plan, second by Councilman Ken Hooten. Motion carried unanimously.
3. Discussion and possible action on Resolution No. R- 2014-10, approving the proposed Interlocal Cooperation Agreement with The Salt Lake Chamber of Commerce for Professional Services to be provided to the Utah Transportation Coalition in support of Utah’s Unified Transportation Plan and the issue of enhanced local transportation funding, and approving the Compensation provided therein.
The dollar amount is $100.
Motion was made by Councilman Ken Hooten to approve Resolution No. R-2014-10 approving the Interlocal Cooperation Agreement with the Salt Lake Chamber of Commerce for the financial contribution of $100 and approval of the agreement for Professional Services to be provided to the Utah Transportation Coalition in support of Utah’s Unified Transportation Plan, second by Councilwoman Chantelle Browning. Roll Call Vote: Hirschi-yes, Browning-yes, Hooten-yes. Motion carried unanimously.
4. Discussion and possible action on the proposed LANTIS Merchandise (Fireworks) Contract and Purchase Order for fireworks to be discharged at the City’s Winterfest celebration.
Councilwoman Browning asked if the fireworks can’t be used one; how long do they last and two, what do we do with them?
Kyle replied that has happened once before and the City picked July 24th to let them off. They were still fine.
Hurricane Valley Fire District is trying to find a place to store fireworks for us in the future. There are certain criteria that need to be met. As for the fireworks we have right now, they are in a secure location.
Motion was made by Councilman Richard Hirschi to approve the proposed LANTIS Merchandise fireworks Contract and Purchase Order for fireworks to be discharged at the City’s Winterfest celebration, second by Councilwoman Chantelle Browning. Roll Call Vote: Hirschi-yes, Browning-yes, Hooten-yes. Motion carried unanimously.
G. Staff. Mayor & Council Reports:
City Administrator- Kyle Gubler
Kyle emailed his report to the Councilmembers.
The City Christmas Party is tomorrow at 6pm at the Best Western Plus hotel. There will be a short tour beginning at 5:45.
Winterfest is this Saturday. Kyle invited the Councilmembers to all the activities.
The Christmas Eve Program is a tradition that is over 100 years old. It is held in the Council Chambers.
The hotel is opening with the grand opening to be held in the spring.
The Stage Coach Grill is still moving forward. The owner is working on paperwork.
The RAP tax did pass. Kyle is not sure when the money will start being collected. He thinks by the next budget year staff should know how much La Verkin will be getting.
Public Safety- Chief Ben Lee
Chief reported Officer Crouse was able to use the AED machine donated by the Collard’s on Thanksgiving morning.
Officer Wolsleger has been working hard at getting the inventory surplus list completed.
Mike Jensen is a retired FBI agent that has been volunteering at the Department. Mr. Jensen has helped with maintaining some of the equipment, improving the entry way, and working in the evidence room.
The Public Highway Safety Office has given the police department 5 DUI shifts this quarter.
The animal shelter has 3 animals right now. Overall adoption and impound fees are up from last year.
Director of Operations-Derek Imlay
Derek passed out two handouts. The irrigation water usage is one of them. Irrigation water was taken out of the system on November 26th due to the large amount of breaks. We had 927.27 acre feet of irrigation water not used. There was enough time to flush out several locations before the water was turned off.
The other handout is a list of citizen concerns that are not nuisances. A work order is made and someone from the crew goes out on it. Jennifer has started keeping a list of these work orders, this list is from June thru November.
Derek will be including the nuisance list, the call out list and this work order list in his report every few months.
There have been quite a few culinary breaks, which is normal for this time of year due to the colder weather.
Winterfest is this weekend and we have been using two crew members working full time this week getting prepped for it. Thanks to Chief Lee we were able to get 3 inmates this week to help with that.
Randy Slacks mother passed away so he is off this week.
Ashley Averett goes to the doctor tomorrow.
The water breaks are from the ground shifting and hardening from the cold weather which pulls the lines tight rubbing them against the rocks. This happens most when the weather gets cold and then again in the spring.
Councilwoman Browning asked about the number of breaks this year compared to past years.
Derek replied right now we are better than we have been in years for the culinary system.
Mayor Gubler- Will not be able to make it to Winterfest, he will be at work but encouraged the other Councilmembers to make it to as many activities as possible. Victor Iverson will be doing the Mayor’s walk.
There was an email sent to the Councilmembers regarding the property along State Street the City has been maintaining. This property belongs to the State of Utah and the reason the City is maintaining it is because we are concerned about the image of the City. This was talked about during a council meeting at the first of the year.
It was suggested asking Three Points Center to maintain the parcel. Mayor Gubler was able to talk to them and they would like the City to continue to maintain it and in return the City would be able to use the ball field.
Mayor Gubler feels this would be a good idea and asked how the Councilmembers felt.
The Councilmembers in attendance all agreed it would be a good idea.
Browning- Mosquito Abatement has had an intern manager and they just made him the actual manager.
Numbers were discussed at the last meeting. Both the mosquito numbers and the West Nile Virus numbers are down from last year. Washington County had less than 10 West Nile cases and none of them were human.
Youth City Council will be putting donation jars at several businesses around town. They would like to do a secret Santa for families in La Verkin.
Kyle will put that on the City website.
Hirschi-All of the departments work hard. Today he had the opportunity to work with Doug and Derek on a water leak. Doug was in knee deep water for most of the day and Derek hurt his knee last night trying to fix this same leak. The public works crew is very admirable and does a lot to keep things running smoothly for our citizens as do our other departments.
Hooten-Is excited to have the hotel open.
He would also like to commend Officer Crouse; the person she was able to save on Thanksgiving is a personal friend of his and is very grateful for her quick action.
Confluence Park was able to plant 25 new trees recently. Work to improve the Park continues.
There was some vandalism this summer prompting a letter to be sent to residents who live near the Park asking them to be aware of and report unusual activity. Councilman Hooten would like to extend that invitation to all of the residents.
Confluence is a wonderful community resource. There are a lot of people committed to improving the area. The Park just received an appropriation from the County for $200,000 to be used on water.
Motion was made by Councilman Richard Hirschi to adjourn, second by Councilman Chantelle Browning. Motion carried unanimously at 6:50pm.
Minutes were taken on behalf of the City Recorder by Christy Ballard.